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Paralegal Assistant

State of Illinois See More Job Openings by This Employer

Full Time
$4,766 - $6,632/month

Chicago, IL, US, 60602

March 4, 2025 Paralegal

Job Description

Job Requisition ID: 43144
Agency: Department of Human Services
Class Title: PARALEGAL ASSISTANT - 30860
Skill Option: None
Bilingual Option: Spanish

Opening Date: 03/05/2025
Closing Date/Time: 03/18/2025
Salary: Anticipated Salary: $4,766 - $6,632 per month ($57,192 - $79,584 per year) + Bilingual Pay
Job Type: Salaried
Category: Full Time
County: Cook
Number of Vacancies: 2
Plan/BU: RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 43144

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Office of General Counsel is seeking to hire a paralegal assistant to perform specialized paralegal support services within the Bureau of Hearings in connection with state and federal programs. This position performs general docketing, data entry, and other organizational support for the Bureau and performs specialized research, writing, and organizational services for the Bureau.

Essential Functions

Performs general docketing, data entry and other organizational support for the Bureau.
Performs general paralegal support services.
Oversees and tracks administrative reviews, subpoenas, Freedom of Information Act (FOIA)s, Court of Claims filings, legal issues and other matters generally handled by the Bureau.
Reviews legal decisions, reports, transcripts, and similar documents for legal staff.
Translates functions/procedures into Spanish for individuals who cannot speak or read English.
Responds to routine legal inquiries and correspondence.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college with coursework in such areas as legal, pre-legal, English, statistics or directly related coursework.
Requires the ability to communicate verbally and in writing in Spanish at a colloquial skill level.

Preferred Qualifications

Two (2) years of professional experience working with search procedures, writing style, format, and vocabulary appropriate to the subject matter upon completion of a job learning period.
One (1) year of professional experience operating in a paperless environment (all electronic records) for a public or private organization.
Two (2) years of professional experience writing in a clear and concise manner.
Two (2) years of professional experience in effective, collaborative communication (orally and written) to internal and external entities.
One (1) year of professional experience analyzing, appraising, and organizing facts and in presenting such material.
One (1) year of related professional experience working with administrative hearings rules, regulations, and process.

Work Hours: 8:30am - 5:00pm, Monday - Friday; 1-hour unpaid lunch
Work Location: 69 W Washington St Chicago, IL 60602-3134

Office of General Counsel

Division of Administrative Hearings

Bureau of Hearings
Agency Contact: DHS.HiringUnit@illinois.gov
Posting Group: Legal, Audit & Compliance; Social Services

About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com

Salary

$4,766 - $6,632/month

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