Legal Assistant - Corporate and Transactional

Position Summary

The Legal Assistant position enhances the effectiveness of the attorneys in our Corporate/Business Section by performing a variety of duties such as drafting and formatting letters, organizational documents, and other corporate documents; managing calendars for meetings; and filing organizational documents through State corporate divisions and Federal organizations.

Primary Duties & Responsibilities

• Draft correspondence, proofread, revise, and redline corporate and transactional documents.
• File organizational documents with State corporate divisions, file tax documents with the IRS, and obtain EINs from the IRS.
• Organize and maintain physical and electronic files.
• Communicate with clients, perform administrative duties such as making, answering and directing phone calls; respond to emails.
• Assist with inputting time and handling billing records and invoicing issues.
• Manage calendars, schedule remote and in-person meetings, book meeting rooms, send invitations and reminders when needed.
• Track CLE compliance, prepare and provide CLE reports to various state bars.
• Collect client approvals and e-signatures using Adobe Sign.

Knowledge, Skills and Abilities

• Full understanding of document creation using Microsoft Word, Excel, and Outlook.
• Proficient working with Adobe.
• Excellent written and verbal communication skills.
• Highly organized with a strong attention to detail.
• Ability to follow instructions and to think and work independently.
• Ability to quickly grasp firm specific software.
• Ability to manage multiple priorities and adapt to various office situations.
• Familiarity with document management systems and legal terminology.
• Strong follow-up skills

Qualifications

• 3+ years working experience as a legal assistant.
• Two-year degree or equivalent work experience.