Legal Assistant

Mortgage Solutions of Colorado, LLC d/b/a Mortgage Solutions Financial (“MSF”) offers a comprehensive benefit package and paid time off (PTO) for eligible employees. The benefits package includes Health, Dental and Vision Insurance, as well as options to participate in a Health Savings Account (HAS), Flexible Spending Account (FSA), and Health Reimbursement Arrangement (HRA). Additional benefits include life and AD&D coverage, voluntary Short Term, Long Term Disability Insurance and other supplemental insurance options. Eligible employees may also participate in a company-sponsored retirement plan.

Role Overview

The ideal candidate will have experience with the mortgage industry and be familiar with best practices for both legal and administrative work. This position serves as a key member of the Legal Department and reports directly to the company’s Senior Assistant General Counsel. The Legal Assistant will work closely with attorneys, paralegals, and administrative staff within the department, as well as with cross-functional teams in Compliance, Licensing, and Facilities. The Legal Department values professionalism, responsiveness, collaboration, and continuous improvement. The successful candidate will bring a proactive mindset and a willingness to learn and contribute to evolving team processes.

Essential Duties

• Assist with administration of the department’s document and matter management system, including:
  • Filing contracts, policies, and corporate records in a centralized location.
  • Monitoring litigation and docketed matters to provide accurate, up-to-date status reports.
  • Coordinating transactional and litigation documentation with outside counsel.
  • Identifying outstanding tasks and tracking upcoming deadlines.
• Monitor the Legal Department’s shared inbox and ensure timely routing or response to incoming messages.
• Track department expenses and assist with preparing expense reports or budget summaries as requested.
• Maintain strict confidentiality regarding legal matters, customer records, corporate governance documents, and other sensitive information.
• Assist with responding to escalated customer service issues by logging issues and gathering information from internal and external sources.
• Maintain familiarity with corporate governance binders and produce documentation upon request.
• Pull loan files and other documents for production in litigation or regulatory matters.
• Draft routine correspondence and assist with third party communications.
• Provide notary services as needed.
• Exercise discretion, flexibility, and problem-solving skills when addressing legal and compliance matters.
• Support attorneys and paralegals with legal, compliance, licensing, facilities, or third-party originator account projects as needed.
• Manage competing priorities and adapt to shifting deadlines in a fast-paced, dynamic environment.

Qualifications & Experience

• 0 – 4 years of legal assistant, paralegal, or business experience, preferably within a mortgage or financial services environment.
• Working knowledge of mortgage lending process and relevant systems.
• Familiarity with legal terminology and the ability to apply it in daily work.
• Understanding of lending guidelines and applicable regulations.
• Excellent written and verbal communication skills, with strong grammar and punctuation.
• High attention to detail and ability to follow through on multiple concurrent tasks.
• Sound judgment, strong ethics, and integrity.
• Customer service orientation with strong problem-solving skills.
• Ability to think logically and practically under pressure.
• Comfortable working independently and taking initiative.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, and cloud-based platforms.
• Experience with internet research and matter management systems.
• Project management experience a plus.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Occasional walking within the office environment.
• Occasional lifting (up to 10 lbs.), bending, reaching, and other light physical activity.

MSF is an equal opportunity employer. All candidates for employment are considered equally and no distinction is made on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, genetic information, or veteran status.  MSF is also committed to providing qualified applicants and employees reasonable accommodation, when necessary, to enable the individuals to complete the application process and/or perform the essential functions of the job. An applicant and/or employee requiring reasonable accommodation to perform any essential job function, should contact Human Resources.