Litigation Assistant

Van Ness Feldman is a nationally recognized law firm focused on energy, environmental, and natural resources law and policy. With offices in Washington DC, Seattle, the Bay Area, Houston, and Louisiana, the firm has nearly 50 years’ experience providing strategic business advice, legislative and policy advocacy, legal and regulatory compliance counsel, representation in administrative proceedings and litigation, and support for project development, permitting, and transactions.

The DC office is seeking a Litigation Assistant who will provide administrative support for attorneys and paralegals in our litigation group. This role includes case and calendar management, legal document preparation, discovery coordination, trial preparation, and client communication. The ideal candidate will be detail-oriented, highly organized, adaptable, and able to manage competing priorities while collaborating effectively with legal professionals, clients, and third parties. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administrative and Calendar Support

• Manage calendars for attorneys, including meetings, court dates, deadlines, and travel.
• Coordinate internal and external appointments with clients, witnesses, opposing counsel, and co-counsel.
• Schedule and set up virtual meetings, conference calls, and hearings.
• Arrange logistics for meetings, interviews, depositions, and trials, including travel, accommodations, working space, supplies, and other support required by attorneys.

Litigation and Case Management

• Assist with case and document management using systems such as iManage, Disco, EverLaw, Nuix, Espy, and/or other document repository software.
• Maintain up-to-date electronic and hard-copy case files and repositories; ensure accurate status tracking.
• Monitor and communicate upcoming litigation deadlines. 
• Create and maintain Excel spreadsheets tracking key litigation processes such as case tasks, depositions, and document productions.

Legal Document Preparation

• Proofread, format, and finalize legal communications and court filings, ensuring accuracy and compliance with deadlines.
• Develop and maintain templates for common legal filings to streamline document preparation.
• Assist in drafting, reviewing, and formatting legal documents including pleadings, motions, and briefs in accordance with applicable court rules and formatting standards.
• Prepare organized binders and document sets for use in meetings, depositions, hearings, and trials.

Investigations, Discovery and Trial Preparation

• Provide on-site support to legal teams during hearings, depositions, and trials, including travel as needed.
• Conduct factual research and summarize findings as directed.
• Maintain up-to-date knowledge of relevant court rules and procedures to ensure compliance across all assigned cases.

Client Communication and Administrative Tasks

• Manage and route mail, handle document deliveries, and support invoice processing and reconciliation.
• Enter attorney time and manage billing codes; assist with expense reporting and credit card reconciliations.

DESIRED QUALIFICATIONS AND SKILLS

• Bachelor’s degree in a related field or equivalent work experience.
• Prior professional experience in a legal or administrative support role is a plus.
• Strong organizational, multitasking, and communication skills.
• Proficiency in Microsoft Office and willingness to learn litigation support software.

Salary Range: $60,000 to $65,000

Van Ness Feldman is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Benefits include health, dental, 401(k)/profit-sharing plan.