Legal Administrative Specialist

You are required to submit your resume as an attachment with your online employment application.

What You'll Do:

• Responsibilities of the Legal Administrative Specialist include but are not limited to:
• Provides administrative support to the Office of Legal Counsel including the Chief Legal Counsel, Deputy Chief Legal Counsel, Attorneys and other Legal team members.
• Assists with coordinating the Financial Disclosure Filing process including serving as a point of contact for the Ohio Ethics Commission for the filing process and assisting in coordinating the annual filing process for Ohio Lottery Commission employees and Commissioners.
• Assists with tracking Ethics training completion for employees and Commissioners.
• Maintains calendars for the Chief Legal Counsel, Deputy Chief Legal Counsel and attorneys.
• Provides secretarial support to assist attorneys with case management including retrieving and gathering documents, organizing and maintaining case files, and scheduling meetings.
• Schedules outside resources such as hearing officers and court reporters.
• Assists Legal Counsel staff prepare for Commission Meetings.
• Uses Tymetrix software to process outside counsel billing submissions in conjunction with Attorney General’s Office.
• Gathers prize assignments and distributes to attorneys.  Receives public records requests and distributes to attorneys.
• Assists attorneys track bankruptcy information with Office of Finance.
• Prepares and formats confidential correspondence and reports.  Prepares, updates and edits Office of Legal Counsel bi-weekly reports and submits to Executive in timely manner.
• Maintains confidential files.
• Tracks attorney Continuing Legal Education requirements, memberships and bar renewals and creates invoices and purchase orders for same.
• Works with Office of Human Resources to coordinate Legal College Interns.
• Handles sensitive telephone calls on Legal main phone line and channels calls to appropriate parties for response.
• Receives, opens, logs and distributes incoming departmental mail.  Sends outgoing mail, certified mail and packages.
• Performs various office support tasks.
• Performs other duties and works on special projects.

Official State of Ohio Classification\:  Administrative Professional 4 (16874)

30 months experience or 30 months training in secretarial/administrative professional field. 

-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 months experience in secretarial/administrative professional field. 

-Or 12 months experience as Administrative Professional 2,16872. 

-Or equivalent of Minimum Class Qualifications For Employment noted above. 

Job Skills: Administrative Support/Services, Customer Service, Operational Support, Operational and Administrative Support, Attention to Detail, Collaboration, Confidentiality, Flexibility, Teamwork

About Us:

The Ohio Lottery Commission is an exciting organization offering career opportunities across many different business functions.  For 50 years, the Ohio Lottery has been building an amazing organization committed to growth and giving back – and having fun while doing it.  Our mission is\:  Supporting education by offering entertaining gaming experiences.  Our vision is\:  Investing in Ohio’s students and communities through gaming innovation. 

We are looking for smart, passionate and creative people to join our team and help us achieve our mission.  We embrace challenge, foster an inclusive culture, and value integrity, innovation and winning.

Click here to visit our website and learn more about our agency and the products we offer.  Check us out on LinkedIn, Facebook, Twitter, Instagram, and YouTube!

If you are ready to play…Come join us!

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

EXTERNAL APPLICANTS INVITED

NOTE:

You are required to submit your resume as an attachment with your online employment application.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Start date immediately.

This position is non-exempt (eligible for overtime) from the Fair Labor Standards Act.

The applicant is required to provide details of minimum qualifications on the application form.  Failure to do so will prohibit consideration of the applicant.  If an interview is offered, supporting documentation/paperwork (e.g., college transcripts, DD Form 214 for veterans, copy of pertinent license or certifications, etc.) will be required at the time of the interview.

New hires agree to participate in the State of Ohio Direct Deposit of Paycheck Program per Section 124.151(B) of the Ohio Revised Code.

BACKGROUND INFORMATION

CONVICTION OF A FELONY, OR A MISDEMEANOR OF THE FIRST, SECOND OR THIRD DEGREE, WHICH INVOLVED GAMBLING, FRAUD OR MISREPRESENTATION, THEFT, OR ANY CRIME OF MORAL TURPITUDE, PROHIBITS AN APPLICANT FROM BEING SELECTED FOR THIS POSITION, AS LONG AS THE RECORD OF THE CONVICTION HAS NOT ALREADY BEEN SEALED.  ORC 3770.021

EMPLOYMENT CONTINGENT UPON SUCCESSFUL COMPLETION OF A CRIMINAL BACKGROUND CHECK AS REQUIRED BY SECTION 3770.02(D) OF THE OHIO REVISED CODE.