Legal Operations Assistant

The Legal Operations Assistant is responsible for coordinating in-house e-billing, maintaining document database(s), and providing comprehensive service to the Legal Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Coordinate in-house legal e-Billing to review invoices, resolve billing issues, and generate reports and check requests.
• Compose correspondence to law firms and vendors.
• Organize and maintain documents and data using corporate legal software (HighQ).
• Compose reports and summaries based on assigned research projects.
• Follow through on assigned tasks and projects to ensure successful completion.
• Exercise discretion and maintain confidentiality. 
• Conduct research for special projects.
• Perform other job-related duties as assigned.

SUPERVISORY RESPONSIBILITIES

This position reports to the General Counsel and has no supervisory responsibilities. Guidance is received from the Legal Operations Administrator with regard to billing matters, internal processes and company policy.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Associate’s degree in Business or related field AND two to three years of related experience in a legal environment, OR equivalent combination of education and experience. Prior inhouse legal billing experience is a plus.

COMPUTER SKILLS

Possess intermediate to advanced knowledge of MS Office (Word, Excel, PowerPoint and Outlook). internet/Intranet experience required, with the ability to navigate legal support services platforms, such as HighQ, PACE, and SimpleLegal. Training will be provided.

COMMUNICATION SKILLS

Ability to read and interpret documents such as legal correspondence, safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively present information to internal and external audiences.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, verbal, diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing duties of this job, the employee is regularly required to use hands to handle, or feel, and talk or hear. The employee is frequently required to sit. The employee is occasionally required to lift and/or move up to 10 pounds and rarely lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the office environment is usually quiet and the temperature is controlled.