Legal Administrative Assistant - Real Estate/Estate Planning/Business Services

• Provide administrative support to all assigned timekeepers in the Real Estate, Estate Planning and Business Services practice groups
• Provide back up support to other administrative assistants when time allows 
• Prepare, transcribe and proofread various corporate documents and business correspondence in a timely, appropriate manner
• Revise and prepare draft estate planning documents
• Ensure all documents leaving office, whether electronically or via mail, are in good order, free of typos and grammatical errors
• Blackline (compare) documents
• Scan/copy document
• If requested, enter daily time for attorneys
• Proofread, edit and finalize prebills and mail finalized invoices
• Prepare reimbursement requests (monthly expenses for attorneys including cell phone, K-1 and business development)
• Plan and schedule meetings and maintain timekeepers’ calendars as needed
• Open and close client files on a routine basis
• Communicate directly with clients in a professional manner
• Other duties as assigned

• 5+ years of legal administrative experience required, preferably in real estate, estate planning and business services
• Advanced computer skills: Microsoft Office 365 including Excel, Outlook and Word
• Knowledge of GRM Storage website or other offsite storage facility software
• Knowledge of InBiz website and ability to research corporate entities
• Knowledge of Probate Database (MS Access)
• Knowledge of ChromeRiver reimbursement software
• Knowledge of time entry (Aderant) and document management (IManage) programs
• Knowledge of Kofax Power PDF Advanced and Adobe Acrobat
• Knowledge of transcription software (Winscribe)
• Knowledge of comparison software (Change-Pro and Microsoft Track Changes)
• Positive team player, independent self-starter, takes direction well and accepts a challenge
• Professional attitude and excellent customer service skills
• Professional verbal and written communication skills and is a perceptive listener
• Outstanding interpersonal skills to work effectively within a team environment
• Excellent organizational, prioritization, written and verbal communication skills and is a perceptive listener
• Demonstrate good judgment and discretion
• Generate high-quality work, with exceptional attention to detail and proof reading skills
• Ability to prioritize, multi-task, adapt to new assignments, meet deadlines and maintain poise in a fast-paced, highly demanding environment
• Willingness and desire to maintain and increase technical skills
• Regularly report to work and adhere to designated work schedule
• Professional appearance

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.  This is not a remote position.  The final pay rate is determined by qualifications and years of relevant experience.