Legal Team Coordinator

Position Description – Legal Team Coordinator

What you'll do:

• Provide administrative and operational support to the Legal Department, ensuring smooth day-to-day function and coordination across legal workflows.
• Serve as a key liaison between internal departments, outside counsel, and external vendors to facilitate timely communication and document exchange.
• Manage legal documentation, including uploading, organizing, and maintaining records in internal systems.
• Support legal matter management by processing invoices, preparing matters in invoice system, and tracking outside counsel spend.
• Assist with budget preparation, reporting, and reconciliation of legal expenses.
• Coordinate logistics for meetings, events, and travel, including room setup, catering, and itinerary planning.
• Prepare and process expense reports, AR invoices, and check requests for legal-related fees and payouts.
• Maintain calendars, schedules, and deadlines for legal team members and department initiatives.
• Oversee engagement and waiver letter tracking and distribution.
• Contribute to process improvement by identifying opportunities to streamline administrative tasks and enhance department efficiency.
• Prepare documents and other items for signature, notarization, and delivery.

What we're looking for:

• College degree and one to three years of related administrative experience and training or equivalent combination of education and experience.
• Strong organization skills, attention to detail, communication, and general administrative skills a must.
• Excellent computer and data entry skills required, including Word, Excel, PowerPoint and Adobe