Intern - Office Administration Coordinator (OAC)

Husch Blackwell LLP is a full‐service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.

At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Office Administration Coordinator (OAC) Internship position in our Los Angeles, CA office. This is a paid internship and will work fully onsite.

The OAC Internship will provide a valuable learning opportunity in office administration within a legal setting. During the internship, interns will have the opportunity to assist a team of Business Professionals with a range of responsibilities/projects across the following disciplines:

• Help to create a positive, welcoming, collegial environment by exhibiting a strong adherence to customer service best practices. 
• Work successfully in a team environment, solving problems, communicating in a positive manner, and supporting the success of the local office, the Firm, and various teams.
• Demonstrate professional written and verbal communication, proofreading, and organizational skills.
• Edit, proofread, maintain and/or revise documents as needed, including but not limited to Excel, Word, Adobe, and PowerPoint. 
• Process, save, search and retrieve documents using the document management software.
• Operate office equipment including PCs, printers, phones, copiers, facsimiles, and typewriters.
• Scan, save, manipulate, and email documents. 
• Schedule conference rooms and coordinate meetings including Outlook calendaring, EMS, and other technologies; arrange complex, multi-location meetings which may require videoconferencing and web-based participation.
• Process expenses, expense reimbursements, check requests, and invoices via accounting software.
• Understand local office emergency procedures; respond appropriately if an emergency arises and serve on the local office emergency preparedness and safety team.
• Provide back up for other Office Administrative Coordinators in the local office, including front desk/conference room coverage.
• Other duties as assigned.

 

Additionally, interns will attend team meetings, meet one‐on‐one with the Regional Office Administrator and Team Lead for feedback, and receive weekly mentoring.

 

SCHEDULE

The OAC Intern will work onsite in our Los Angeles, CA office. The expected schedule will be approximately 20 hours per week, primarily in the afternoons. Specific days and hours will be determined in coordination with the candidate and hiring manager. This internship will begin as soon as possible, with a reevaluation of business needs in May and the potential to continue through the summer.

 

REQUIREMENTS

• Currently enrolled in an accredited university, with a minimum 3.0 GPA.
• Experience in an administrative support role preferred. 
• Extensive experience with Microsoft Office, Word, Excel, PowerPoint, and Outlook. 
• Ability to work independently with minimal supervision. 
• Excellent communication skills. 

 

COMPENSATION AND BENEFITS

Employees are entitled to compensation commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law. The expected compensation ranges for this position in the state of California are as follows:

• State of California: $20-$25 per hour

The above hourly rates do not include a discretionary bonus, however bonus opportunities are non-guaranteed, and are dependent upon individual and firm performance. 

 

Only those applications which include a cover letter and resume will be considered.

EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.

#LI-Onsite
#LI-JC1

Salary

• $20 - $25/hour