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Job Description
Description
Salary
Realty Income aims to be a globally recognized leader in the S&P 100, committed to creating long-term value for all stakeholders. These stakeholders include our dedicated team members, who embody our purpose: building enduring relationships and brighter financial futures. This guiding principle serves as a beacon for our team, influencing every action we take.
Our employees consistently invest their time, commitment, and dedication into the company, and in turn, they receive investment returns in the form of purpose, belonging, and opportunities for advancement.
We are committed to best-in-class corporate responsibility practices through environmental initiatives, governance programs, and community outreach projects. From the boardroom to the breakroom, our team members make a difference every day.
Realty Income is looking for a Senior Legal Coordinator, who will be responsible for providing comprehensive administrative and project support to the Attorneys, Legal Assistants, Real Estate and Corporate Paralegals within the Legal Department. The role involves independently managing multiple tasks, ensuring the seamless execution of legal operations, and extending support to the department as required.
What You Will Be Working On:
General Support:
- Coordinate calendars and scheduling of internal and external meetings.
- Provide backup to the Corporate Paralegal with respect to entity assignments and assist with various projects and requests, including requests for Good Standing Certificates and D&O lists.
- Receive, review, code, and process invoices through PayScan; respond to requests from Accounting regarding invoices.
- Organize and replenish office supplies, copier paper/toner, and kitchen supplies.
- Oversee the Department’s mail-related matters.
- Assist with preparing and inputting into Adaptive the department’s yearly budget and review of monthly variance analysis.
- Prepare and submit expense reports through Concur.
- Receive, review, code, and process invoices for attorney and notary membership renewals and other associated costs.
- Manage file retention/destruction.
- Special projects, research, and report preparation as requested.
- Assist with real estate and corporate transactions.
- Assist with gathering and transmitting documents for audit and due diligence requests.
- Coordinate with I.T. and H.R. setting up new employees (contract, temporary, permanent).
- (Various) Special projects and other duties as assigned.
Electronic Documents:
- Quality control key documents placed on SharePoint for all property acquisitions and property management related matters. Report any oversights, omissions, and errors to the appropriate attorney and paralegal who handled the matter or other appropriate parties for correction.
- Upon the sale of a property, order the PR file from storage (if not previously ordered by the paralegal) as well as plans and specs, if available, and ensure all PR documents are in SharePoint. If documents are missing or were not originally scanned properly, re-scan documents and add or replace them in SharePoint.
- Email Lease and Sales Report by pulling from LAD and updating the distribution list as needed.
- Update all sales matters in LAD and mark as completed for the quarter.
- Update all D&O lists, corporate documents, certificates of secretary, CSC database with promotion and title changes.
- Review, edit, and correct building plans directory as needed. Retrieve containers from Corodata storage that are empty as well as ones that still contain plans for sold properties. Consolidate plans and permanent records containers when possible to reduce the number in storage, thereby reducing the monthly costs.
Notarizations:
- Provide ongoing support to new and existing notaries to ensure all notarizations are handled accurately and according to state law.
- Schedule paralegals’ notary classes and provide advanced training to prepare for the exam. Process payments for commissions, NNA memberships, and other associated fees.
Meetings, Events, Conference Registrations, and Travel Arrangements:
- Coordinate, schedule, and oversee special functions and events. Research and compile detailed information regarding venue options, provide recommendations to management, negotiate, and finalize all details.
- Assist the attorneys with meeting, seminar, and conference arrangements, both on- and off-site; coordinate meeting locations and any additional needs.
- Arrange for conference registrations, hotels, flights, ground transportation, and other off-site meetings held throughout the year for the department.
- Monitor travelers during trips, reconfirm reservations, check-in for flights, check flight status and communicate delays and changes, update ground transportation, and make last-minute arrangements when needed.
- Update travel membership programs.
What You Need To Be Successful:
Knowledge, Skills, and Abilities:
- Exceptional computer proficiency (Office, Word, Access, Excel, Outlook, PowerPoint, Visio, Change Pro, Adobe Acrobat, Internet, Box.com, Diligent Boardbooks, CSC Entity Management System, Amex Global Business Travel/Concur, Yardi, PayScan, SharePoint, and SalesForce).
- Excellent coordination, organizational, and administrative skills.
- Strong written and oral communication skills.
- Ability to handle and prioritize a large volume of work, meet deadlines, and work under pressure.
- Self-motivated, professional, detail-oriented, accurate, reliable, and flexible.
- Ability to handle highly sensitive and confidential matters.
- Ability to work independently with minimal supervision.
- Positive and friendly attitude, always willing to offer help.
- Experience with travel arrangements, domestic and international.
- Experience with event planning.
- Ability to program and troubleshoot department printers, scanners, and copiers.
Education and Experience:
- Minimum of 8 years of related work experience or on-point legal experience.
- Combination of education, training, experience, skills, and other characteristics that would provide the requisite knowledge and abilities in support of the essential job functions.
- State of California Notary License (may be obtained after employment).
What You’ll get in Return:
- Competitive Salary including potential for bonus and stock awards.
- Best-in-class Benefit Package
- Collaborative, team-oriented environment
- Opportunities for Continuing Professional Development
Additional information can be obtained from the corporate website at www.realtyincome.com.
This is a hybrid role, with Tuesday, Wednesday, and Thursdays required in-office.
The hourly pay range for this role is $34.62 - $41.42 - $49.75
Offers near the high end are uncommon but may be considered for candidates with exceptional experience and skills and are dependent on the facts and circumstances of each case. You may be eligible for an annual discretionary bonus and an annual discretionary stock award, to be discussed during the interview process. An annual pay rate and total compensation package is generally determined by the candidate's experience, knowledge, education, skills, performance, and abilities, as well as internal equity, company performance, and alignment with market data.
Most US-based full-time and part-time roles come with flexible schedules. We offer a best-in-class benefits package that includes healthcare, dental, and vision insurance for employees and eligible dependents. Our 401(k)-retirement plan has a company match of 50% up to 6% of eligible compensation. Realty Income also offers other wellness, financial, and work/lifestyle-specific benefits, along with 8.66 PTO hours every month; in addition to 12 paid holidays, and paid volunteer time. Realty Income’s purpose is to build enduring relationships and brighter financial futures, and this starts with you!
Realty Income is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you require accessibility support to submit your application or other reasonable accommodations to participate in the recruitment process, please contact [email protected], or call 800-375-6700. An employee will respond to your message to begin the interactive process. Please note that this phone number and email address are only for individuals seeking a disability accommodation when applying for a job.
- $34.62 - $41.42
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