Legal Secretary - Municipal Prosecution Program

This is a complex and fast-paced legal assistant position.  An employee in this position is responsible for performing a variety of administrative duties in assisting a Municipal Prosecutor with case preparation.  Duties involve the performance of administrative and clerical tasks related to court proceedings in City Code criminal cases and special magistrate proceedings in City Code non-criminal cases; setting up and maintaining the attorneys’ calendars; screening calls and mail; scanning; data input; and preparing appropriate legal documents and correspondence.  

• Types, edits, revises, and assists in the preparation and review of a variety of  legal papers and correspondence, including pleadings, discovery, memoranda, legal opinions, subpoenas, briefs, and affidavits from rough draft of notes.

• Issues subpoenas, e-files motions and orders with courts.  

• Assists attorneys with routine and detailed tasks related to criminal court and special master proceedings.

• Schedules hearings, depositions, phone conferences, etc.

• Establishes and maintains effective communication with attorney, court personnel, victims, witnesses, law enforcement personnel, and other parties relevant to assigned cases in both verbal and written form.

• Prepares Municipal Ordinance cases for either a Central or Branch division.

• Creates and maintains electronic case files for municipal prosecution cases.

• Prepares arraignments, trials, reports, and motions for upcoming court hearing cases.

• Processes daily calendars, discoveries, e-filing and incoming mail.

• Orders photos, body worn cam videos, police reports and other supporting documentation from agencies.

• Compiles and assembles various legal materials for attorney's use.

• Receives and screens telephone calls and greets visitors; provides information and assistance; takes messages; makes appointments; refers to appropriate personnel.

• Maintains legal records and related files; locates and retrieves files as needed.

• Prepares monthly, quarterly, annual and special reports as assigned.

• Provides back-up support to other Legal Assistants throughout the department.

• Completes work requests for the Municipal Prosecutor.

• Performs other related duties as assigned.

• Bachelor's Degree from an accredited college or university in Public Administration, Business Administration, or in a course of study related to the occupational field.

• Three (3) years experience relevant to the major duties/essential function of the position. The ideal candidate will have knowledge and experience with the criminal justice systems.

• Other combinations of experience and education that meet the minimum requirements may be substituted.

Physical Requirements:

• The work is typically performed in an office, while sitting at a desk or table while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects.

• Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact.

• Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, personal computer, calculator, copier, and fax machine.

For all positions:

For all technical, professional, supervisory and managerial positions:

Applicants must detail any related work experience on the application or risk disqualification.  It is the applicant's responsibility to update their NEOGOV profile with work experience, education, certifications and personal contact information when submitting each application, failure to do so will result in ineligibility.  City of Miami Beach employees must reflect their current position and detail their work experience on the application to avoid being disqualified.
 
 Veterans Preference: Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veteran's preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (either Member 2 or Member 4), as well as the final Department of Defense Disability Letter (dated within one year) must be submitted with the application.

The City of Miami Beach offers a comprehensive benefits package, including 12 vacation, 12 sick days, 12 paid holidays, 4 floating holidays, partially sponsored by the City group medical (including visual) and dental insurance, life insurance. Excellent retirement plan: pre-tax employee contribution added to the City's contribution; 5 year vesting.

Voluntary Benefits (fully paid by the employee, but payroll deductible): flexible spending account; 457 Deferred Compensation Plan, and Roth IRA; universal and critical life insurance, disability insurance, long-term care, and lump sum cancer policy. Also, U.S. Legal Services, tuition assistance, pre-tax payroll contributions, continuation of medical and dental coverage up to 18 months upon termination (COBRA).

For a more detailed overview of the benefit package, please visit Benefits section at http://web.miamibeachfl.gov/hr.