Law Firm Front Desk Reception Administrative Assistant - Estate & Elder Law

Front Desk Reception Administrative Assistant [Part-time or Full-time]

Estate & Elder Law Firm, Watchung, NJ

Our estate and elder law firm is hiring a regular full-time Front Desk Reception Administrative Assistant with a welcoming and bright attitude. Our firm's mission is to provide our clients with peace of mind if a death or dying crisis occurs that their wishes will be enforceable, and fierce advocacy of the vulnerable elderly and others. As the first contact with the firm, either through the lobby door or through the telephone, this staff member sets the first firm's first impression: professionalism with compassion.

Our ideal candidate must be capable of multi-tasking, organized, computer savvy, and attentive to details. All staff members must maintain client confidentiality. The candidate must be reliable, punctual, able to work with minimal supervision, and take initiative to assist the attorneys and other staff members.

Duties: This staff member supports the Managing Partner and all staff with the mission. Answer the phones and communicate with clients, professionals, the court and government offices via phone and email; schedule all appointments; manage the firm's calendar; explain and email the initial client engagement and questionnaire; confirm appointments with clients via telephone and email; prepare conference rooms for client meetings; maintain and tidy the office space to welcome clients and keep the firm's tasks efficient; offer clients and visitors beverages; scan, label and file all incoming and outgoing mail and documents; assemble, prepare and post documents for mail or delivery; serve as a witness in estate planning signing ceremonies.

Minimal Requirements: High School Degree or GED, prior experience answering phones, preparing mail, filing, using (or competent ability to learn), Adobe Acrobat, CLIO, Microsoft 365 (Word, Teams, Outlook, Calendar, Excel). Background in law or other professional office preferred but not required.

Hours of Operation: Monday to Friday, 9:00 a.m. to 5:30 p.m.

Hourly rate: This is an hourly paid position. The rate is commensurate with experience with opportunity for increases and growth.

Benefits: For employees that work 30+ hours week to week, we provide Paid time off. Retirement plan and health insurance available after introductory period. Wellness benefits include an in-house Exercise Room and a Relaxation Room. A private shower will be available for the firm.

Salary

• $15.25 - $20