Legal Administrative Assistant

MG+M The Law Firm ("MG+M") is currently seeking a Legal Administrative Assistant for our Providence office.

MG+M is a nationally recognized, Mansfield certified litigation and trial firm focused on the handling of complex civil matters. The firm's expertise includes products liability cases, toxic tort matters, commercial litigation, general liability, and transportation law. The Firm takes a team approach, integrating our efforts with those of our clients to advance and protect their interests in numerous jurisdictions across the country. MG+M’s culture, policies, initiatives, and operation honors, supports, celebrates, and promotes diversity, equity, and inclusion. 

Primary Responsibilities:

• Formatting briefs appendix, pleadings, and correspondences, producing Table of Contents and Table of Authorities and other legal documents. 
• Prepare shells for attorneys in the preparation for all motions, discovery and trial documents.
• Maintain Microsoft Outlook Calendars for attorneys. 
• Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing.
• Update and maintain client files in a timely manner.
• Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detailed oriented.
• Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting via Chrome River.
• Timely and accurate submission of expense reports for attorneys via Chrome River.
• Edit prebills and work with Billing Coordinator to ensure accurate invoicing is sent to clients on monthly/quarterly basis via Aderant Prebill Manager. 
• Coordinate travel arrangements for attorneys. 
• Assist in the timely submission of conflict checks and client intake forms.
• Prepare for trial as needed by assisting paralegals and attorneys.

Personal Attributes:

• Possesses a strong understanding and abides by the policies and procedures of the firm.
• Flexible and willing to pitch in wherever needed.
• Demonstrates a positive attitude and is approachable.
• Adapts well to fluctuations in workload and changes in responsibilities.
• Able to work in highly-stress situations with a very demanding case load.
• Presents written communications that are concise and accurate.
• Exhibits confident and professional verbal communication skills.
• Effectively communicates with clients and vendors.
• Answers questions clearly and thoroughly.
• Team Player and Problem Solver.

Skills and Abilities:

• Knowledge of Lexis Nexis/File & Serve Express, Odyssey, Pacer, ECF, iManage or other comparable document management system
• Knowledge of Word, Outlook, PowerPoint, Excel, Chrome River, ShareFile, Google Drive, DropBox, and CompuLaw (Aderant knowledge is a plus).
• Knowledgeable of State and Federal Rules (ie., MA Superior Court Rule 9A service/filing). 
• Attendance & Punctuality: Consistently arrive at work/meetings on time; ensure work responsibilities are covered when absent.
• Communication: Possess excellent verbal and written communication skills.
• Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
• Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently.
• Team Work: Contribute to building a positive team spirit; support everyone’s efforts to succeed.
• Technical Skills: Possess superior Microsoft Suite skills; ability to use phone system, copier, scanner, fax, and printer.

Minimum Qualifications:

• Minimum of a high school diploma required (College degree is preferred, but not required).
• Minimum of three to five years of experience as litigation administrative assistant.
• Notary Public (preferred, but not required).

Why Should You Apply?

MG+M offers competitive compensation and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k).

MG+M will not discriminate in its employment practices due to an applicant’s age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. We are committed to cultivating an environment that embraces and promotes diversity as a fundamental value. Minorities and women are encouraged to apply.