Legal Operations Assistant (Remote LATAM) - 37139683658

Legal Administrative Assistant (Remote)
Arizona-based Private Practice Law Firm
Remote | Full-Time – Open to talent from LATAM and South Africa
About the Role
We’re a small but mighty private practice law firm specializing in landlord-tenant law and eviction cases across Arizona. As the firm continues to grow, we’re looking for a full-time Legal Administrative Assistant to help take work off the founder’s plate and support both legal and administrative operations. This is a great opportunity for someone who is detail-oriented, tech-savvy, and eager to contribute to process improvements within a flexible, evolving work environment.
You’ll play a key role in organizing documents, handling client communications, supporting our in-office admin team member, and helping the founder transition the office from paper to a more paper-lite system. We're investing in automation and AI tools to streamline tasks, so we're looking for someone who is open-minded, adaptable, and excited about new technology.
Key Responsibilities

• Prepare and manage legal documents related to eviction cases
• Organize and maintain digital case files, including renaming files and ensuring consistency in our CRM
• Handle client communications via email and phone
• Provide regular updates to clients regarding case progress
• Assist with general admin tasks and support the in-office administrator
• Help the founder with data entry and file cleanup
• Perform basic calculations (e.g., late fees, attorney fees)
• Review lease documents and extract relevant details
• Contribute to ongoing improvements in processes and workflows

What We’re Looking For

• At least 2 years of experience in an administrative or legal support role
• Strong written and verbal communication skills in English
• High attention to detail and ability to follow legal procedures and protocols
• Comfortable using Google Workspace (Docs, Sheets, Drive, Gmail, etc.)
• Familiarity with CRMs or legal tech platforms is a plus
• Spanish fluency is a bonus, but not required
• Independent, self-starting mindset—someone who thrives in a flexible, evolving role
• A desire to improve processes and offer thoughtful feedback – we want to hear your thoughts!

Tech Stack

• Google Workspace
• CRM with automation capabilities
• Considering VoIP for future phone system integration

What You Can Expect

• Remote hire by a U.S.-based law firm
• Supportive, collaborative team
• Long-term opportunity with room for growth
• Flexibility to evolve your role as tools and systems improve