Administrative Court Clerk Variable

Apply to join our team today! The City of Arvada promotes Equal Pay for Equal Work.  Starting salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity. The range listed reflects the entire range and typical placement is entry to mid range.

Pay Range -  $24.79-$33.90/hr

Position Purpose
Provides assistance to court participants, processes fine payments, maintains associated documentation and distributes bench warrants and other pleadings as instructed by the presiding judge to ensure accurate records for the judicial system in the City of Arvada.  Provides routine administrative and customer service duties.

This is a part-time, non-benefited position offering approximately 16 hours per week.

Essential Job Functions

• Provides customer service assistance to internal and external customers.
• Answers inquiries and provides instructions to court participants in person and by telephone.
• Manages irate customers utilizing excellent listening and communication skills.
• Researches alternative sentencing and treatment options with an aim of creating more appropriate and effective court outcomes.
• Processes incoming summonses; enters information into the court’s computer database; accesses DMV and CCIC/NCIC to obtain criminal histories and driving records; ensures the proper fine information is assessed to each summons.
• Confers with city attorney, if needed, and determines plea agreements, penalties or required court appearance in accordance with prosecutorial guidelines.
• Issues and distributes bench warrants in accordance with court guidelines; tracks court ordered classes, counseling and related orders.
• Clears warrants, maintains database records and schedules court appearances and continuances as necessary.
• Schedules hearings with attorneys and foreign language interpreters.
• Opens cases, creates case files and files in appropriate docket dates; closes case files and complies with state archive guidelines.
• Conducts court check-in of defendants and assists Judge with court docket.
• Provides clerical support to the Judge in courtroom and swears in witnesses and jurors as needed.
• Reviews all files received from court to ensure proper entries of the court’s orders have been made in the computer and properly recorded on notices to defendant.
• Maintains juror records and summons jurors, as necessary.
• Prepares appeal case files for district court according to district court guidelines.
• Reviews case files and histories to determine whether defendants may be eligible and appropriate for alternative sentencing options. Identifies community service and other sentencing options for defendants.
• Reviews open cases to confirm compliance with court sentences and conditions.
• Makes payment arrangements, collects fines, maintains and reconciles case financial records in database. Handles daily payments in the form of cash, credit cards and checks. Reconciles and prepares reports on daily receipts, credit card transactions, bond account and petty cash. Prepares and calculates monies required for jury trials.
• Acts as an effective positive team member.
• Demonstrates ethics and integrity by being truthful, honest and trustworthy.
• Demonstrates creative problem solving to improve Court efficiencies and defendant outcomes.
• Travels to and attends team and organizational meetings, training, events and activities and appropriately and professionally represents the department.

Other Job Functions

• Performs other duties as assigned.

Knowledge Skills and Abilities

• Basic knowledge and experience in all facets of office administrative practices including word processing, data entry, spreadsheets and filing.
• Basic knowledge of court proceedings and related processes.
• Basic knowledge of bookkeeping practices.
• Excellent organizational, multi-tasking, detail-orientation and time management skills.
• Ability to acquire technical knowledge to perform tasks and answer questions in an independent manner. 
• Ability to effectively communicate information, both verbally and in writing, to support organizational objectives and interact with all levels of personnel within the city in a positive and cooperative manner.

Knowledge Skills Abilities Preferred


License & Certification

• Must have or be able to obtain CBI clearance for CCIC/NCIC access and pass a criminal background check.

Education Degree

• High School/GED

Work Experience Related

• One (1) year customer service and progressively responsible clerical experience.

Work Experience Preferred

• One (1) year experience in a court clerk environment.

Other Qualifications

Physical Demands

• Minimal physical effort typically found in clerical work. Primarily sedentary, may occasionally lift and carry light objects. Walking and/or standing as needed and minimal.

Hazards

• Minimal exposure to hazards are typically found in general office environment where there is rarely to no exposure to injury or accident.

Work Environment

• Exposure to routine office noise and equipment.

The City of Arvada offers a robust Total Rewards package. To find out more details, select here.

The City of Arvada does not offer benefits to temporary and/or seasonal employees.  Temporary, Variable Hour and Health Plan Eligible employees will earn 1 hour of sick leave for every 30 hours worked, up to a maximum cap of 48 hours.

Vision: We Dream Big and Deliver

Mission:  We are dedicated to delivering superior services to enhance the lives of everyone in our community.

Values:

• Innovation: We excel in creativity, flexibility and the use of best practices while valuing diverse backgrounds, ideas and perspectives. 
• Passion: We are a high performing, inclusive team inspiring each other to pursue excellence.
• Opportunity: We value our diversity, embrace possibilities, face challenges, persevere and take action to deliver quality results.

The City’s Core values are in every employee’s individual Performance Plan which helps us to reinforce our expectations for living and working by our Core Values. 

Every City employee is expected to perform his/her job to the highest professional standards.  This includes upholding the City’s values with integrity and accountability, acting in a manner that is respectful and inclusive towards others, and adhering to the City’s policy on employee conduct as detailed in the personnel rules sec. 70-143. 

The City is an Equal Employment Opportunity Employer.