Coordinator Legal Operations - General Counsel

TITLE

Coordinator, Legal Operations

JOB SUMMARY 

The Legal Operations Coordinator is responsible for all aspects of the administrative functions of the Office of General Counsel. Supports the daily functions and monitors the progress of tasks and coordination of cases, projects, and meetings. Work is performed under general supervision and performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures. 

 ORGANIZATIONAL RELATIONSHIPS

Reports to:  General Counsel, Secretary to the Board of Regents, and Chief Compliance Officer

Supervises: No supervisory responsibilities    

ESSENTIAL DUTIES - May include, but not limited to the following:

• Coordinates meetings and projects including Board of Regent meetings. 
• Coordinates TPIA requests.
• Reviews and drafts a broad range of legal documents with guidance, depending on the nature and complexity of the document.
• Coordinates, maintains, and organizes office databases and record systems to maintain legal files, litigation files, case files and other legal matters in an organized manner for efficient retrieval and handling.
• Coordinates the updates and tracking of changes to policies.
• Responsible for the coordination of external corresponding invoice processing.
• Coordinates the budget/inventory oversight and ensures all related deadlines are met.
• Serves as the primary point of contact for the Office of General Counsel and screens calls, visitors, and incoming correspondence.
• Provides assistance to the university community by providing guidance to department administrators regarding legal processes.
• Maintains contact with people involved in case matters, coordinates scheduling and generates status reports.
• Keeps contacts informed as appropriate by maintaining interactions and communicating case progress.

ADDITIONAL DUTIES

• Performs other duties as requested.

EDUCATION 

High school degree required. Bachelors’ degree preferred. 

EXPERIENCE

Two years of experience in project management, office manager, paralegal, or a related field required.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.  

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

• Excellent communication and interpersonal skills with a high degree of professionalism, maturity, discretion and integrity in dealing with individuals at all levels of the institution.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to manage multiple demands, respond effectively within tight deadlines.
• Ability to exercise good judgment in handling sensitive and confidential information and situations.
• Analytical ability to interpret data, policies and procedures.
• Ability to use a personal computer and other office equipment, including related university software and email. 

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The employee may be required to travel.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment. 

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Texas Woman’s University strives to provide an educational environment that affirms the rights and dignity of each individual, fosters diversity, and encourages a respect for the differences among persons. Discrimination or harassment of any kind is considered inappropriate.

Texas Woman’s University is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, religion, gender, sex, sexual orientation, ethnic origin, age, veteran’s status, or against qualified disabled persons.

All positions at Texas Woman’s University are deemed security sensitive requiring background checks.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government.  For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.