Real Estate Legal Secretary

Who you are:
You are a highly motivated self-starter looking to propel your career to the next level in a thriving and collegial professional environment.

Who we are:
Tarter Krinsky & Drogin LLP (TKD) is an entrepreneurial, growing, and highly supportive firm located in the heart of New York City. Our position as a mid-size firm promotes a work environment that fosters relationship building inside and outside of the office. 

We care about each other, our clients, the work we do, and the communities in which we live. It’s the kind of environment where every employee can develop into their best professional selves, where everyone’s contributions matter, and where each employee makes a real difference right from the start. TKD is a place to challenge, share ideas, and contribute your ideas and skills as part of an exceptional team. Each day holds an opportunity to make a real impact.

Who you are:
TKD is seeking a skilled and detail-oriented Legal Secretary to provide high-level administrative and clerical support to attorneys in our Real Estate Practice Group. The ideal candidate will have strong organizational skills, excellent communication abilities, and a thorough understanding of real estate transactions, documentation, and legal terminology. 

Essential responsibilities include:

• Serve as a liaison between attorneys and internal administrative departments to ensure efficient communication and workflow.
• Draft, revise, compare, and finalize legal documents related to real estate transactions, including contracts, leases, closing statements, and title documents.
• Assist in the preparation and organization of closing binders and post-closing documentation.
• Utilize document management software to draft, transcribe, proofread, revise, format, compare, and finalize legal materials with accuracy and attention to detail.
• Prepare agendas, presentations, and meeting notes for transactional matters.
• Manage billing processes, including time entry, expense reporting, and coordination with Accounting to ensure accurate client invoicing and resolution of billing issues.
• Maintain accurate timekeeping and update systems such as Rippe for expense and billing tracking.
• Organize and maintain client files, correspondence, and records in accordance with firm policies and document retention protocols.
• Manage attorneys’ calendars, schedule meetings, and coordinate appointments.
• Conduct conflict checks and prepare engagement and retainer letters.
• Schedule and manage the Real Estate Department’s monthly lunch meetings and social events.
• Uphold confidentiality and professionalism in all client and internal interactions.
• Foster collaborative relationships with attorneys, staff, and clients, providing exceptional service and support.
• Greet clients and visitors with warmth and professionalism.
• Provide backup support to other legal assistants and contribute to team success.
• Support business development initiatives and participate in committee projects as needed.
• Ensure compliance with all firm policies and procedures.

Qualifications and skills:

• A minimum of three (3) years of recent experience as a legal secretary, executive assistant, or administrative professional in a legal setting.
• Bachelor's degree required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and legal document management systems.
• Advanced Word processing and PDF skills and a typing speed of 60–65 wpm with high accuracy.
• Strong understanding of legal terminology and real estate documentation.
• Ability to maintain a professional, courteous, and flexible demeanor in a fast-paced environment.
• Demonstrated discretion and diplomacy in handling confidential and sensitive matters.
• Excellent organizational, time management, and multitasking skills with a keen attention to detail.
• Ability to work independently and collaboratively under pressure to meet deadlines.
• Flexibility to work overtime.
• All applicants applying for U.S. openings must be legally authorized to work in the United States.

TKD is currently maintaining a hybrid schedule structured as Tuesdays, Wednesdays, and Thursdays in-office with alternating Mondays and the option to be remote Fridays.

What you'll love about us:
We care about your professional and personal growth. Training and developing our team members are at the heart of everything we do. We are committed to cultivating development opportunities for you and helping you achieve your targeted career goals. The firm values your unique characteristics. We foster an inclusive and diverse environment where multiple perspectives are appreciated as we understand that our employees play an intricate role in the expansion and success of our firm. 

Compensation & benefits:
The good faith base annual salary range for this position is a minimum $55,000 to a maximum of $110,000. The actual salary rate offered to candidates within that range will depend on a variety of factors, including without limitation, years of relevant experience, applicable education/certification(s), office location, and the candidate's overall qualifications for the position as assessed by the Firm. Market and Firm factors are also considered.

Our generous benefits package includes medical, dental, vision insurance; 401K, disability, life insurance, and Paid Time Off (PTO). 

More about the Firm:
TKD is a pre-eminent full-service firm focused on serving middle-market and larger business clients. We provide high-quality personalized service based on our client’s goals.
    
The strength of the firm lies not only in its experienced attorneys and congenial atmosphere but also in our holistic approach to law – serving businesses and individuals through commercial litigation, general corporate, real estate, construction-related matters, trust and estates, employment & labor law, as well as more specialized areas, including securities, not-for-profit and education, taxation, business-related immigration matters, international law, intellectual property, and bankruptcy, among others.
    
Our lawyers have also garnered several prestigious recognitions for their contributions to the profession and their clients. We have been selected by Crain’s NY Business as a Best Places to Work in New York City and listed on the National Law Journal’s Hot List of the top 20 mid-sized firms in the nation. Many of our lawyers are ranked in Chambers USA and included among Best Lawyers and Super Lawyers.
    
TKD values diversity and recognizes that it is an essential component of our culture and benefits our clients. We appreciate that having a diverse workforce contributes to both our success and the world at large. We are an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, age, sexual orientation, gender identity and expression, national origin, veteran status, or disability in relation to our recruiting, hiring, and promoting practices.
    
TKD will not accept unsolicited resumes from search firms for this employment opportunity. All resumes submitted by search firms to any employee at TKD via mail, email, fax, the Internet, or in any other form and/or method without a valid written search agreement in place will be deemed the sole property of TKD. TKD will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.