Senior Administrative Assistant, Legal Services

With a company culture rooted in collaboration, expertise and innovation, we aim to promote progress and inspire our clients, employees, investors and communities to achieve their greatest potential. Our work is the catalyst that helps others achieve their goals. In short, We Enable Possibility℠.

Job Description Summary

We are seeking a dynamic and adaptable individual to join our team as a Senior Administrative Assistant. This role offers an exciting opportunity to support a high-functioning and collaborative corporate legal department. The ideal candidate will play a crucial role in ensuring the seamless operations of our team and contributing to the success of our organization.

Responsibilities

As a Senior Administrative Assistant, you will provide vital administrative support to our General Counsel and core members of the corporate legal department. Your responsibilities will include:

• Draft, coordinate, proofread legal documents and general correspondence using Microsoft Office suite
• Manage multiple calendars (e.g. meetings, appointments, filing deadlines and company-related activities)
• Coordinate travel arrangements (e.g., air, rail and ground)
• Arrange and schedule in-person and virtual legal department meetings (e.g., handling room reservations, catering, equipment setup)
• Prepare expense reports via SAPConcur
• Process third-party vendor invoices, including outside counsel and similar professional service providers
• Maintain paper and electronic documents while remaining in compliance with company policy
• Monitor and manage Bar/CLE credits and related memberships/dues
• Review, monitor and route incoming mail and package deliveries

Qualifications

• 5+ years of experience in a similar position in a large, preferably public, financial services firm or law firm is required; bachelor’s degree
• Must be able to work proactively in a fast-paced and demanding environment and have the ability to prioritize a busy workload with a strong knowledge of Microsoft Office Suite
• Highly organized with exceptional attention to detail with a focus on accuracy and an ability to manage multiple tasks and deliver quality results
• Exhibit highest standards of professionalism and the ability to bring ideas and experience to tasks; possess excellent follow-through skills
• A self-starter with ability to anticipate issues and resolve matters on their own
• Ability to exercise good judgment, personal and professional discretion
• Excellent communication/interpersonal skills - able to interact with staff at all levels to assure successful collaboration
• Self-motivated, proactive, punctual, reliable and a team player, together with a willingness to help others
• Flexibility with hours and scheduling; ability to work overtime, if necessary
• Must be able to develop strong working relationships within and across multiple departments and/or functions within the company

For individuals assigned or hired to work in the location(s) indicated below, the base salary range is provided. Range is as of the time of posting. Position is incentive eligible.

$69,000 - $98,000/year

• Total individual compensation (base salary, short & long-term incentives) offered will take into account a number of factors including but not limited to geographic location, scope & responsibilities of the role, qualifications, talent availability & specialization as well as business needs. The above pay range may be modified in the future.

Click here to learn more on available benefits.

Do you like solving complex business problems, working with talented colleagues and have an innovative mindset? Arch may be a great fit for you. If this job isn’t the right fit but you’re interested in working for Arch, create a job alert! Simply create an account and opt in to receive emails when we have job openings that meet your criteria. Join our talent community to share your preferences directly with Arch’s Talent Acquisition team.