Division Administrative Specialist

** This is a repost. Previous applicants must reapply to be considered.**

If you desire a rewarding career that has a great work/life balance with benefits, please apply today!

The Department of Adult Correction, Division of Community Supervision has an exciting opportunity for an energetic, professional Administrative Specialist I to provide administrative support to the Judicial Division Director, to include but not limited to duties involving office operations, personnel, public and staff relations and inquiries, composing letters, memos, developing reports, and tracking data.

The mission of Community Supervision is to protect the safety of citizens in communities throughout the state by providing viable alternatives and meaningful supervision to offenders on probation, parole, or post-release supervision. The primary goal of Community Supervision is to reach an equal balance of control and treatment for offenders that will positively affect their behavior and lifestyle patterns.

The position will have extensive Community Supervision staff contact electronically, by telephone, and/or in person. They will communicate with employees on a regular basis to include Judicial District Managers, Administrative Specialists, and Chief Probation/Parole Officers as well as staff from other areas of the Department of Adult Correction to gather and disseminate information for the Judicial Division Director.

Position will also have contact with the general public to include offenders and applicants and will respond to inquiries or direct inquiries to the appropriate person.

The successful incumbent shall:

• Schedule appointments and maintain a calendar for the Judicial Division Director,
• Coordinate meetings and interviews,
• Take minutes at meetings,
• Open and distribute mail,
• Develop, track, and maintain reports and databases
• Personnel duties to include maintaining investigation databases, corresponding with applicants, and duties relating to time administration with Beacon (SAP/GUI).
• Position shall have minimal clerical responsibilities in the fiscal area such as maintaining office supply inventory, ordering supplies, and maintaining mileage logs,
• Supervisor may delegate and assign other duties to position as needed.

This is a full-time position (40 hours per week) with State Benefits.

Note to Current State Employees:

State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based on these factors, a pay increase or decrease may result.

Salary

• $37,782 - $66,120/year

Qualifications

Knowledge, Skills and Abilities / Competencies

Effective July 1, 2025, candidates now meet the minimum qualifications of a position if they have the minimum education and experience listed from the class specification. The knowledge, skills, and abilities listed in the vacancy announcement should be used as management preferences and be used to screen for the most qualified pool of applicants.

• Demonstrated experience using Microsoft Office: Outlook, Excel, Word.

• Demonstrated experience tracking, maintaining, or organizing large amounts of data.
• Demonstrated experience providing customer service via phone, email, and/or in-person.
• Demonstrated experience handling confidential or sensitive documents.
• Demonstrated experience using a Human Resources Information System (HRIS) and/or Applicant Tracking System (ATS)

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

See https://oshr.nc.gov/experience-guide for details.

Associate's degree from an appropriately accredited institution, typically in Human Resources or a relevant field, and no years of experience required;

OR

High school or General Educational Development (GED) diploma and 2 years of progressive experience in Human Resources.

How to Apply

Come Join Us To Make A Difference!

Department of Adult Correction is one of the largest state agencies with more than 19,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons with custody, healthcare, and facility operations staff as well as the division of Community Supervision. Other divisions include Administration, Compliance & Accreditation, Comprehensive Health Services, Internal Affairs & Intelligence Operations, Post-Release Supervision & Parole Commission, and Rehabilitation & Reentry.

The Division of Community Supervision (DCS) is responsible for overseeing supervision of adult offenders on probation, parole, or post release. The DCS mission is to ensure public safety while helping offenders make positive changes and successfully complete their supervision.
DCS collaborates closely with the NC Post-Release Supervision and Parole Commission, the court system as well as other state agencies, and community partners, particularly those addressing mental health, substance use, and re-entry issues faced by our returning citizens.

DCS is also responsible for the supervision of offenders who transfer from other states through the Interstate Compact program and has oversight of the Community Service Work Program.

The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer that embraces an Employment First philosophy which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.

DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates/licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to the education or work experience listed on this application or in attached supporting documents to receive credit. Degrees must be received from appropriately accredited institutions.

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
• If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification.
• The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification.

For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help- Line at 855-524-562 Benefits

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For permanent and time-limited appointments:
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.