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Join our client's law firm as a legal billing specialist!
Responsibilities:
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Invoice Production: Generate and refine draft invoices—including pre-bills and final versions—to align with client guidelines and internal standards.
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Electronic Billing: Submit electronic invoices through various platforms and retrieve necessary cost backups for accurate billing.
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Budget Maintenance: Update and monitor matter initial and supplemental budgets, ensuring billing parameters are current in the firm’s systems.
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Guidance & Compliance: Communicate client-specific billing rules and fee arrangements to attorneys and timekeepers, and uphold departmental policies.
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Receivables Support: Assist with accounts receivable activities, including identifying and resolving payment discrepancies and supporting collection efforts.
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Billing Cycle Close: Support month-end and year-end billing close processes, reconciling invoice submissions and outstanding work in process.
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Matter Setup: Collaborate with file intake staff to maintain accurate matter setups—timekeeper rates, task and activity codes, and cost exemptions.
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Professional Representation: Serve as an ambassador for the billing team by interacting professionally with attorneys, staff, and clients.
Requirements:
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Education: High school diploma or GED required; Bachelor’s degree or 2+ years’ equivalent legal billing experience preferred.
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Experience: Minimum of 2 years in legal billing or financial administration within a professional services setting.
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Technical Skills: Proficient in Microsoft Office Suite and legal billing platforms (e.g., Elite Enterprise, Elite 3E, Aderant).
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Communication: Strong verbal and written skills, able to convey complex billing procedures clearly to diverse stakeholders.
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Organization & Accuracy: Exceptional attention to detail and the ability to manage high-volume billing workloads without errors.
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Adaptability: Ability to prioritize multiple deadlines and collaborate effectively in a fast-paced, team-oriented environment.
