Administrative Assistant (MedLegal)

About Us

At Excelsia Injury Care we provide management services to a host of healthcare companies throughout Maryland, Delaware, Virginia, Pennsylvania and Missouri which furnishes high-quality integrated healthcare to people suffering from neuro-musculoskeletal injuries.  The healthcare companies we manage, and service, offer an extensive slate of office-based rehabilitation and diagnostic services, surgical and pain management services provided by compassionate and skilled professionals who medically manage each patient from evaluation through treatment to ensure patients have the best achievable outcomes. Our healthcare companies are leaders in care delivery for personal injury and worker’s compensation patients and have a proven track record of returning patients to their highest level of activity as quickly as possible. We are devoted to furnishing highly competent and timely services in compliance with all applicable legal, regulatory, and ethical standards; a commitment to doing things right. We strive to be a good corporate citizen and integrate ESG (environmental, social and governance) considerations within our Enterprise business practices. Our mission is to benefit the healthcare companies we serve, as well as all our collective employees, and communities. 

Why work for Excelsia Injury Care? We offer a competitive salary, a great and stable work environment as well as amazing benefit package! Offered Benefits include: 

• Medical, Dental and Vision plans through CareFirst with PPO And HSA options available the first of the month after your hire date. 
• Rich leave benefits including PTO that is accrued starting on your first day of work, 8 company-recognized paid holidays plus a floating holiday, and 5 days of sick leave each calendar year.
• Employee Assistance Program, Earned Wage Access, and Employee Assistance Fund.
• Discounts on shopping and travel perks through Working Advantage. 
• 401(k) retirement plan with employer match.
• Paid training opportunities and Education Assistance Program. 
• Employee Referral Bonus Program

Job Duties 

• Monitor and answer @MedLegal inbox as part of the MedLegal Team
• Coordinate narrative report requests, IMEs, depositions and expert reports with the attorney and doctor
• Transcribe doctor notes and case information.
• Verify patient and insurance information.
• Answer telephones.
• Utilize computerized systems for daily work assignments.
• Research various request forms from satellite offices and handle appropriately
• Upload completed dictations into the EHR

Treating office supply requests

• Business cards
• Rx pads
• Stickers – (Year, Letters, Allergy, Minor etc.…)
• Envelopes
• Labels
• PPE Supplies

Warminster Office supplies

• Placing orders with various supply vendors
• Toners for all printers and faxes at BSO and coordinating with IT
• Stickers, envelopes, paper, daily supplies
• Send all packing slips to admin

Assisting Managers

• Special projects
• Running errands occasionally as needed (ex: bank, shoppers)
• Opening and sorting incoming mail
• Perform other duties as directed and/or necessary

Minimum Requirements

• High school diploma or GED equivalent

Additional Skills/Competencies

• Strong verbal and written communication
• Ability to utilize multi-line phones and carry out basic computer tasks
• Ability to form interpersonal relationships (i.e. establish rapport with others)
• Ability to manage time effectively by setting priorities

Physical/Mental Requirements

Sitting, standing, walking, reaching above shoulder length, working with body bent over at waist, working in kneeling position, climbing stairs, climbing ladders, working with arms extended at shoulder length, lifting maximum of 20 lbs.

Diversity Statement

Excelsia Injury Care is an equal opportunity employer. We commit to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, creed, gender, pregnancy or related medical conditions, age, national origin or ancestry, physical or mental disability, genetic predisposition, marital, civil union or partnership status, sexual orientation, gender identity, or any other consideration protected by federal, state or local laws.