Administrative Supervisor (legal)

The Administrative Supervisor, under the direction of the Senior Administrative Manager, oversees the day-to-day operations of the assigned office and has a lead role in coordinating Firmwide initiatives and activities.

In this capacity, the Administrative Supervisor will:

• Provide supervision and guidance regarding the workflow, resources and priorities in assigned functions for the San Francisco, Palo Alto, Orange County, and San Diego offices;
• Manage the workflow, resources and priorities in assigned functions;
• Oversee and perform daily administrative operations and services for local departments including Client Service Specialists, Office Services, Records, Facilities and/or Reception;
• Execute the Firm’s initiatives and operations at the local level, such as office implementations, projects, programs, and events including but not limited to moves, maintenance, security and resource management activities;
• Plan and execute office events;
• Participate in the hiring and onboarding process for administrative staff including the interview process;
• Act as an administrative liaison with internal parties and external resources; Maintain vendor relationships;
• Maintain accurate administrative files, spreadsheets and databases; Generates reports and presentations;
• Update process and systems with respect to office moves, staffing changes and other office transactions; Assist with budget control maintenance;
• Assist in the coordination of orientation schedules of associates and staff and provide overall assistance to integrate associates and staff into the office and the Firm;
• Assist with related events/activities, as needed;
• Work beyond scheduled hours as required; and
• Handle additional related projects as necessary.

Proficiencies:

• Advanced proficiency in Microsoft Office Suite;
• Fundamental to Advanced knowledge of office administration and services procedures and best practices, preferably in a legal environment;
• Fundamental knowledge of records management, preferably in a legal environment;
• Fundamental knowledge of facilities procedures and best practices;
• Fundamental knowledge of reception procedures and best practices; and
• Fundamental knowledge of office management and procedures (preferred).

Qualifications:

• Bachelor’s degree (preferred);
• At least 4 years of supervisory experience (preferred); and
• At least 6 years of experience in a legal environment (required).

Salary  $88,000 – $125,000 / yr

Eligible employees can participate in the Firm’s comprehensive benefits program, which include the following:

• Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short and Long Term Disability
• Flexible Spending Account and Health Savings Account
• Healthcare Concierge and Advocacy
• Voluntary 401k Plan and Profit Sharing
• 10 Paid Holidays per year and a generous PTO program
• Family Support including Pediatric Mental Health and Parental Support, Paid Parental Leave, Fertility Benefits, and Breast Milk Shipping
• Back-up Child Care, Elder Care, and Tutoring
• Wellness Programs (Employee Assistance Program, Mental Health, and Well-Being Events)
• Retirement Plan Consulting
• Anniversary Bonus Program
• Professional Development Programs
• Transportation Allowance and Commuter Benefits
• International Travel Insurance
• Auto/Home/Legal Insurance
• Pet Insurance
• Employee discounts
• And more!