Executive Assistant

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,200 attorneys in 19 offices: 14 in the U.S., three in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow our staff exceptional opportunities for professional achievement and career growth.

Wilson Sonsini has an immediate opening for an experienced Executive Assistant to join our Patents & Innovations group. The Executive Assistant will perform specialized and administrative duties for their attorneys (including partners), patent agents, practice area, clients, and the firm, ensuring client services and satisfaction are attained in all areas.

This position is available as a hybrid work schedule.

Responsibilities:

• Schedule meetings and calls internally and with clients
• Manage multiple Outlook calendars
• Communicate with clients, including senior level executives
• Open new clients in database
• Initiate new business and conflicts searches with conflicts department
• Draft engagement letters, waiver letters, and disclosure letters
• Manage all aspects of audit letters
• Liaison with business development department to gather materials for new business development, create slide decks, and/or binders
• Update customer relationship management database (CRM)
• Maintain business development data
• Arrange travel with internal travel company
• Process expense reimbursements
• Enter time into time entry system
• Upload invoices to accounts payable database
• Interface with finance team (pull client invoices, etc.)
• Maintain attorneys’ memberships in bar associations and professional organizations, including MCLE credits and dues
• Manage contact information for practice group, clients, vendors, etc.
• Generate attorney patent docket reports in database (CPI)

Experience and Minimum Qualifications:

• 5+ years of administrative experience in a professional services environment, preferably in a law firm
• Bachelor's degree preferred or equivalent experience
• Strong organizational skills are required
• Effective communication and interpersonal skills are a must
• Proficient in Microsoft Office, including Outlook, Word, PowerPoint and Excel
• Superior attention to detail
• Occasional overtime work may be necessary

The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.

Benefits information can be found here. Equal Opportunity Employer (EOE).