Junior Legal Secretary

Freeman Mathis and Gary, LLP is a rapidly growing, national specialty litigation firm seeking an Junior Legal Assistant to join our San Diego office. The Junior Legal Secretary provides clerical support and services to Attorneys and Paralegals and will be responsible for a variety of administrative and legal secretarial duties. The Junior Legal Secretary must have excellent grammar, writing and editing skills. The position maintains calendars, drafts, and proofreads legal correspondence while coordinating Firm resources to meet important deadlines. Work is completed via the use of several software programs. An understanding and comfort with computer systems operating in a paperless environment is required. The role requires problem solving, research and a willingness to follow tasks through to completion. Excellent communication and prompt follow up with attorneys, staff, vendors, and clients is required. Legal Assistants are encouraged to maintain positive attitude in the face of complex challenges and always demonstrate professionalism. Maintaining the confidentiality of client and Firm matters is central to the role.

 

The following set of success factors describe the characteristics of those who are successful in our Firm:

• Helpful, Congenial, Personable, Positive

• Unpretentious, Approachable, Respectful, Team Oriented

• Accountable, Takes Ownership, Corrects Mistakes

• Organized, Timely, Confidential, Responsive (within 24 hours)

 

Essential Job Functions

• Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting.
• Prepares and collect conflict of interest checks, open new files and maintain client files.
• Serve as first point of contact for guests and vendors.
• Assist with photocopying, scanning and digital filing of documents.
• Sorting, delivering incoming mail/collecting, sending outgoing mail.
• Maintains attorneys’ calendars with dates of importance.
• Familiar with State and Federal court filings, including submission of electronic filings.
• Monitor and maintain office and kitchen supplies to ensure office is stocked and well organized.
• Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision.
• Ability to maintain a high level of confidentiality.
• Other administrative duties and projects as assigned

 

Education, Experience, and Skills

• High School Diploma required. Bachelors’ Degree preferred (Legal Studies, English, Business).
• Proficiency with MS Office and HTML (web-based) programs. Experience with iManage, Fulcrum and/or Litify is a plus.
• Ability to multi-task, prioritize and work under tight deadlines.
• Top-notch organizational skills for optimal workflow and efficiency.
• Excellent time management skills.
• Demonstrates a strong attention to detail, catches errors and corrects them quickly.
• Ability to perform at high levels in a fast-paced, dynamic work environment.
• Adaptable to changing priorities and work demands.
• Pro-active, follows through with minimum direction, and displays initiative.
• Exhibits a positive attitude and has confidence.

 

EEO Statement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.