Hearings Coordinator

POSITION SUMMARY

The Hearings Coordinator will help the Chicago Housing Authority ("CHA") achieve its mission and goals in the CHA's Housing Choice Voucher Program by assisting the Supervising Hearing Officer. The Hearings Coordinator will work closely with the Supervising Hearing Officer, hearing officers and lawyers who represent the CHA to ensure that hearings are timely scheduled, that participants and other attendees are properly notified, that files are properly maintained and organized and that monthly reports and other reports that reflect the status of cases are prepared.

DUTIES AND RESPONSIBILITIES

• Preparing notices of hearing dates and disseminating same to all parties and mailing hearing officer decisions to all parties.
• Rescheduling hearings and maintaining calendar of hearings.
• Preparing and distributing case files to the hearing officers in advance of hearings.
• Collecting the administrative record for completed hearings and preparing them for offsite storage and electronically archiving them.
• Preparing monthly reports and other reports the reflect the status of cases.
• Entering data in CHA's systems (YARDI) (I-File) (Lawtrac) (Sharepoint).
• Arranging and securing translators for hearings when necessary.
• Respond to participant and other department inquiries regarding hearings.
• Other duties as assigned.

QUALIFICATIONS

This position requires an Associate’s Degree, Paralegal or Bachelor's Degree, proficiency in Microsoft Office Suite and minimum of two years' experience as a project coordinator or other equivalent experience. Further requirements consist of strong organizational skills and strong written and oral communication skills.

BENEFITS AT-A-GLANCE

• Vacation, Sick and Personal, competitive PTO package                
• Medical (HMO, PPO, and No employee cost High-Deductible PPO) Dental, Vision, and Life Insurance
• Short-Term and Long-Term Disability Insurance
• Long-Term Care Insurance
• Pet Insurance
• Parking Transit
• Prepaid Legal Services
• Brightstar 529 College Savings Plan
• Identity Theft Protection
• Hospital Indemnity Insurance
• Voluntary Critical Illness Insurance
• Deferred Compensation Plan: Empower 457/401(a) with a 3% employer match
• Pension Plan: CHA makes contributions on behalf of the employee, along with the employee's 3% contribution; 100% vesting occurs after 6 years of continuous employment or opt-out of CHA's Retirement Plan and continues to participate in the Municipal Employees Annuity and Benefit Fund of Chicago
• Hybrid work schedule (position specific) This position may be eligible for remote work following a successful completion of a 90-day probationary period according to CHA’s established policies and procedures.

"Applications will be accepted for 30 days from the date of posting. However, the position may be closed at any point if a sufficient number of qualified applications are received.”

Salary: $60,000

Grade: 61U

FLSA: Non-Exempt

Union: Yes