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Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.
Join our Government Law & Policy Team as a Legal Executive Assistant located in our Fort Lauderdale office.
We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team.
This role will be based in our Fort Lauderdale office, on a in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.
Position Summary
The Legal Executive Assistant serves as the key point of contact for both internal and external clients; serves as a liaison between the attorneys and clients. The ideal candidate will have the ability to maintain high levels of confidentiality, be results driven, have the ability to exercise good judgment and maintain a multitude of assignments with minimal supervision at a high level of professionalism. The accomplished Legal Executive Assistant will have a strong foundation in executive support. Candidates should also be flexible to work occasional overtime as needed.
Key Responsibilities
Manages and maintains busy calendar, email and telephone; schedules appointments
Prepares and organizes complex travel arrangements
Maintains client files, updates contact lists
Document management and production, drafts letters and correspondence (including word processing, transcribing and proof reading)
Conserves attorneys time by reading, researching and routing correspondence
Monitors, screens, and responds to and distributes incoming communication
Process reimbursement expenses, heavy expenditure reporting and credit card reconciliation
Manages client billing and collections, time entry
Heavy client contact (including with opposing counsel and courts) for coordination and to assist with the management of client relationships
Coordinates client engagement and conflicts process
Assists in business development initiatives and filings
Qualifications
Skills & Competencies
Extremely organized, detail-oriented, able to multi-task and prioritize their workload and work well under pressure
The successful candidate should be a self-starter, forward-thinking, action-oriented and focused
Excellent interpersonal skills and the ability to collaborate well in a team as well as work independently
Strong attention to detail and ability to manage time effectively
Requires the ability to work under pressure to meet strict deadlines
Excellent verbal and written communication skills
Learn quickly to adapt to new situations
The ability to respond outside of normal business hours
Education & Prior Experience
This position requires a minimum of 10-15 years' experience as an administrative or executive assistant, in a professional administrative position in large or medium size organization
Bachelor's degree or equivalent experience preferred
Technology
Proficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook required, as well as document management and other office technologies
GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.
