Legal Administrative Assistant

LEGAL ADMINISTRATIVE ASSISTANT – SACRAMENTO

THE FIRM

Weintraub Tobin is an innovative provider of sophisticated legal services to dynamic businesses and business owners, individuals, emerging companies, and nonprofits. From locations in Sacramento, San Francisco, Los Angeles, Orange County, and San Diego, more than 80 attorneys assist clients throughout California with business and litigation needs, including corporate law, finance and tax law, labor and employment, real estate, intellectual property, entertainment, and digital media. We maintain our leadership position by creating a value-added, trust-based relationship with our clients, supporting our local communities, and developing deep subject-matter expertise. We offer a supportive and collegial environment where individual contributions are recognized and celebrated, and hard work is balanced with personal fulfillment and responsibilities. 

THE OPPORTUNITY

Weintraub Tobin is seeking a full-time (40 hours per week) Legal Administrative Assistant for our Sacramento office’s Trust & Estates Practice. This position will provide support to the legal secretaries and attorneys. This is an on-site position that will report directly to the Firm’s Operations Supervisor.

This opportunity is ideal for someone with experience in administrative support and client service, who is looking to build a long-term career as a Legal Assistant or Legal Secretary. The role offers the opportunity to learn from a seasoned team of skilled, knowledgeable, and highly regarded legal professionals. This position is part of Weintraub Tobin’s Legal Secretary Training and Development Program (LSTDP) – a structured training and mentorship experience designed to guide early-career administrative professionals to build the skills, confidence, and foundational knowledge necessary to support attorneys in a law firm setting. 

RESPONSIBILITIES

• Provides general clerical and administrative duties as needed by paralegals, secretaries, and attorneys. 
• Processes, scans, and saves all mail (i.e., correspondence, pleadings, discovery, client documents, bills, etc.) as instructed by the respective secretary/attorney.
• Handles copying and scanning of documents, case files and other materials as requested by attorney(s), secretaries, and paralegals. 
• Documents indexing and electronic tracking of files.
• Maintains legal files, performs shelf maintenance, and assists with regular inventories.
• Files all documents accordingly to paperless policy including correspondence, pleadings, discovery, and invoices. 
• Performs data entry including assisting attorneys with time entry. 
• Responsible for dropping mail to designated carrier(s) in a timely fashion. Schedules pickups for overnight and ground delivery services. Answers questions regarding mail regulation, procedures and postage rates.
• Assists with posting and distributing daily mail.
• Assists with special and miscellaneous projects, as assigned.

SKILLS AND ABILITIES

• At least one year of administrative office work experience necessary; legal experience is preferred.
• Desire to grow a legal career as a legal secretary or assistant
• Strong customer service skills and client focus.
• High attention to detail and accuracy.
• Effective organizational skills and ability to use necessary computer applications, including the Microsoft Office Suite. Strong word processing skills.
• Strong listening and communication skills.
• Flexibility in dealing with multiple priorities and personalities.
• Positive, professional, and approachable attitude and demeanor.
• Ability to work individually and as part of a team.
• Exceptional attendance and reliability.
• Ability to lift and move up to 50 lbs.

EQUAL EMPLOYMENT OPPORTUNITY

The Firm is an equal opportunity employer. It is Firm policy to provide equal opportunities to all qualified individuals regardless of race, color, creed, religion, national origin, sex, age, physical or mental disability, medical condition, marital status, sexual orientation, sexual identity, genetics, veteran status, or any other class protected under federal, state, or local law. This policy applies to all terms and conditions of employment. It is the intent of the Firm to comply with all applicable federal and state laws with respect to fair employment practices. The Firm will provide reasonable accommodation to qualified applicants and employees with a known disability or medical condition or for an employee’s religious beliefs provided the accommodation does not cause undue hardship to the Firm. Any applicant or employee with a qualifying disability or medical condition, or a religious practice, that requires an accommodation in order for the employee to perform the essential function of his or her job, should contact the Human Resources to discuss it further so the Firm can determine if a reasonable accommodation exists and can be provided.

Salary range: $50,000-$55,000

NOTE: We are not currently accepting inquiries from recruiters or recruiting agencies. All applications must be submitted directly by the candidates.