Litigation Docketing Assistant

About The Firm

Scopelitis, Garvin, Light, Hanson & Feary serves the legal and business needs of the transportation industry on a full-service basis. Our legal team is experienced in not only regulatory compliance, but also business structuring and transactions, litigation, insurance, labor and employment, highway accident defense, taxation, mergers and acquisitions, workers' compensation, logistics, driver leasing, warehousing, private fleet operations, outsourcing, and customs. We also represent clients in a variety of other related industries, including those that provide services or products in insurance, alternative workforce strategies, construction and real estate development, manufacturing, retail goods, and professional services. With our principal office in Indianapolis and other offices located coast to coast, we are easily accessible to clients nationwide.

The Firm has an opening for a full-time Litigation Docketing Assistant in the Firm’s Indianapolis office. The Firm has developed an optional 3-2 hybrid work schedule where employees are expected to work from the Indianapolis office at least three days per week and may opt to work from home up to two days per week.

The Opportunity

This position assists the Docketing Specialist with docketing, administrative and organizational work in a team-oriented and collaborative environment. Assists a variety of support teams and practice groups. Handles general work overflow from the Docketing Specialist. Candidates should be motivated, inquisitive and accountable, with excellent communication skills, good organizational and time management skills, as well as be a team player.

Success Factors

Personal characteristics that will contribute to success in this position are a strong work ethic; an inquisitive mindset; a high degree of attention to detail; the ability to effectively work in a team environment as well as independently; the ability to communicate with and take on tasks from a variety of people; and the ability to multi-task.

Firm Benefits

The Firm offers a comprehensive benefits package including medical/HSA, dental, vision, life, disability, family care leave, 401k/profit sharing retirement package and pet insurance. Employees are also eligible to work a hybrid schedule of three days in the office with up to two days per week working from home. The Firm will supply the necessary computer and accessory equipment to facilitate this hybrid work schedule.

Firm Culture

The Firm has a collaborative, team culture that fosters support among peers and collegiality between assistants, paralegals, attorneys, and managers.  We have a welcoming, equitable workplace with an open-door policy.  The Firm was named Top 30 in Client Service in 2016, Indy Star Top Workplaces for 7 consecutive years, and Best Lawyers Best Law Firms in 2022.

Please send resumes to HR@scopelitis.com. Compensation for the Litigation Docketing Assistant will be commensurate with experience and qualifications. An Equal Opportunity Employer.

• A minimum of a high school diploma, with a two-year degree preferred.
• Excellent organizational and communications skills, both oral and written.
• Strong skills in MSWord, Excel and PowerPoint, Outlook, various databases and Internet research skills.
• Ability to scan through information to identify pertinent information.
• Correcting errors and organizing the information in a manner that will optimize swift & accurate capturing.
• Entering & updating information into relevant database.
• Following standardized procedures to save and update files.
• Ability to handle a variety of tasks simultaneously.
• Ability to prioritize and manage time appropriately.
• Strong motivation to follow protocols and directions.
• Strong organizational skills.
• Ability to work under tight deadlines.
• Ability to work with multiple people performing other functions within the Firm.
• Ability to handle confidential information.
• Ability to deal professionally and communicate clearly and concisely with clients, attorneys and staff on all levels.
• Proven analytical skills.
• Ability to maintain confidences as well as build confidences and trust with clients, attorneys and peers.
• Ability to be flexible, handle pressure and adapt to changing work priorities, workflow and work assignments.
• Ability to work independently with minimal supervision to meet deadlines and productivity standards.
• Entering and processing expenses and invoices.
• Flexibility to work additional hours, as necessary.