Paralegal

Local government is a journey filled with purpose where you can make a difference and help make life better for our thousands of citizens.  With over 2000 employees working in more than 30 departments, there's sure to be a position for YOU, whether you're just starting out or you’re a seasoned pro. And when you work for Pinal County, you'll have access to a wide range of benefits such as comprehensive healthcare options and unmatched retirement plans that are the best in Arizona. 

Read more about our role and see if it is a good match for you:  

• An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance. 
• Paid Vacation And Sick Leave
  1. 15 Vacation Days Accrued Annually Starting Day One
     • After Three (3) Years of Service 18 Vacation Days Accrued Annually
     • After Five (5) Years of Service 20 Vacation Days Accrued Annually
• Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish
• 13 Sick Leave Days Accrued Annually Starting Day One
• Paid Sabbaticals Every Five (5) Years
  1. Two Week Sabbatical After Five Years of Continuous Service
  2. Three Week Sabbatical After Ten Years of Continuous Service
  3. Four Week Sabbatical After Fifteen Years of Continuous Service
  4. Four Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service
•   Comprehensive Wellness Program
  1. Quarterly Wellness Challenges 
  2. Vision Exams and Optometry Events Onsite
  3. Vaccination Clinics
  4. Onsite Mammogram and Prostate Screening Events
  5. Skin Cancer Screening Events Onsite
  6. Biometrics and Health Screening Events Onsite
  7. Financial Health and Retirement Planning Events Onsite & Online
  8. Fitness Resources and Onsite Sessions Like Yoga and Tai Chi
• Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!
• Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From
  1. Some Medical Plans with Zero Employee Premium Cost
• Dental and Vision Plans 
• Tuition Reimbursement Program
• Alternative Work Schedules
• Telehealth 
• Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education
• Employee Assistance 
• Program with Ongoing Training & Development Options
• Civil Service Leave 
• VanPool Options
• Short-Term Disability – Employer Paid
• Basic Life Insurance - Employer Paid
• Flexible Spending Accounts for Dependent Care and Medical Expenses
• Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance 

Plus, work with an amazing team of people who are committed to making Pinal County a great place for its citizens and its employee

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description

TYPICAL CLASSIFICATION ESSENTIAL DUTIES:           

• Provide legal assistance and case management functions for Public Fiduciary, prioritize assignments, and perform duties within scope of authority and training, compliance with County policies, Title 14, Rules of Court and the Arizona Code of Judicial Administration.
• Apply independent judgment based on knowledge of policies and procedures, gained through technical training and work experience, complete assigned special projects, and identify and resolve problems.
• Provide case management functions, prepare, track, and follow-up on sensitive and complex legal documents, and maintain and update legal information and technical records.
• Evaluate case files and research missing and incomplete information and manage collection and filing of necessary documents.
• Create and manage cases files, research files and computer databases, update files, computer records, and tracking systems, check local databases, and collect and distribute related information.
• Review case status with director and/or supervisory staff, compose and create memoranda and legal documents, prepare and edit confidential and sensitive legal documents, and maintain confidentiality.
• Prepare and process legal papers with courts, and process court papers according to court procedures and director instructions.
• Maintain hearing calendar and notify staff as needed.
• Receive and send information to and from other agencies and jurisdictions as approved by director.
• Provide information and assistance within the scope of designated authority.
• To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
• Maintain absolute confidentiality of work-related issues, customer records and restricted County information.
• Perform other related duties as required.

• Prepare Legal Documents: Draft and prepare legal documents, including pleadings, motions, and subpoenas, for court proceedings.
• Manage Court Calendars: Keep track of court dates and deadlines, ensuring all important events are on the calendar and that the team is aware of them.
• Update Legal Files: Maintain and organize legal files, ensuring that all documents are up-to-date and properly filed.
• Conduct Legal Research: Research legal precedents, laws, and regulations to assist the office in case preparation and ensure pleadings are following the laws and rules of court.
• Assist with Hearing Preparation: Help staff prepare for hearings by organizing documentation and ensuring information is provided to the attorney representing the office.  
• Client Communication: Communicate with staff, attorneys and court personnel to gather information, provide updates on case progress, and answer basic questions.
• File Court Documents: File legal documents with the court and ensure they are properly recorded.
• Administrative Support: Provide general administrative support to the office, including scheduling meetings, answering phone calls, and managing correspondence.
• Maintain confidentiality: Ensure the autonomy and rights of those we serve by adhering to County Policy and statutes related to the dissemination of information and public records requests.
• Other Duties: Other duties deemed necessary and appropriate by the director.

MINIMUM REQUIREMENTS TO PERFORM WORK: 

• Associate's degree in Paralegal Studies or completion of a Paralegal Educational program approved by the American Bar Association.
• Two (2) years of attorney support experience.
• Must pass a thorough background investigation.
• Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.
• Must have a Legal Document Preparer Certification, or willing to obtain certification within one year. 

• Legal Document Preparer Certification
• Associate’s degree in paralegal studies or Certification through an accredited Paralegal Program.
• Possess a Valid Arizona Driver’s License.

Knowledge, Skills and Abilities: 

• Excellent writing, grammar, and interpersonal communication abilities. This position requires a wide range of verbal and written correspondence skills to effectively interact with individuals with significant mental and physical impairments, as well as attorneys, doctors, and judicial personnel.
• Familiarity with or the ability to quickly learn the provisions of A.R.S. Title 14, Title 36, ACJA 7-202, and applicable Rules of Civil and Probate Court.
• Capability to research, identify and incorporate relevant statutes and court rules into legal pleadings.
• Intermediate proficiency in Microsoft Word and Excel, with the ability to quickly learn case management software applications.
• Basic understanding of the laws and regulations governing the release of government information.
• Ability to work independently, prioritize multiple tasks, projects, and demands.
• Proficiency in creating accurate reports, technical documents, and legal correspondence with minimal supervision.
• Ability to interact tactfully and courteously with individuals seeking information.
• Capability to establish and maintain cooperative working relationships with co-workers, county agencies, and court staff.
• Ability to follow both oral and written instructions effectively.