Legal Assistant I

Job Summary:

The Legal Assistant I at the Matt Fendon Law Group provides administrative and legal support to attorneys, ensuring the smooth operation of daily legal activities. This entry-level position involves assisting with case management, document preparation, scheduling, and client communications. The Legal Assistant I plays a key role in helping the legal team deliver high-quality services to clients while maintaining a well-organized and efficient office environment.

Duties/Responsibilities:

• Assist attorneys with preparing legal documents, including pleadings, motions, and correspondence.
• Manage attorney calendars by scheduling appointments, hearings, and depositions.
• Maintain and organize client files, ensuring that all documents are accurately filed and easily accessible.
• Communicate with clients, courts, and opposing counsel to gather information and provide updates as directed by attorneys.
• Prepare and format documents for court filing, ensuring compliance with court rules and deadlines.
• Assist with case management tasks, including updating case status in the firm’s case management system.
• Perform administrative tasks, such as answering phones, managing email correspondence, and ordering office supplies.
• Conduct basic legal research as directed by attorneys.
• Provide support during hearings and trials, including organizing exhibits and trial materials.
• Perform other related duties as assigned.

Required Skills/Abilities:

• MUST be bilingual in Spanish and English 
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with legal case management software.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong multitasking skills and the ability to manage multiple tasks in a fast-paced environment.
• Willingness to learn and take direction from attorneys and senior legal staff.

Education and Experience:

• High school diploma or equivalent required; Associate’s degree or Paralegal Certificate preferred.
• Minimum of 1 year of experience in a legal or administrative support role, preferably within a law firm environment.
• Familiarity with legal terminology and court procedures is a plus.

 

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 10 pounds at times.
• May require occasional travel for errands related to legal proceedings or office needs.