Legal Administrative Professional III - Records Unit (Internal Applicants Only)

Supervisor: Jill Carter 
 

Salary: Range 46- $34.08 (step one) - $43.20 (step ten) 
 
Work Schedule: Monday-Friday-this position rotates court calendars/positions monthly within the Records Unit.Schedules will vary based upon the rotation: 
 Investigation Calendar: 7:00 a.m. - end of calendar (overtime necessary)

Competency Calendar: 7:30 a.m. – 4:30 p.m.
 Omnibus Calendar: 8:00 a.m. – 5:00 p.m. 
 Arraignment Calendar: 7:00 a.m. – 4:00 p.m. 
 Front Desk: 8:00 a.m. – 5:00 p.m. 
 
Work Location: In- person-King County Courthouse, 516 Third Avenue, Seattle. 

Employees assigned to these positions are deemed Mission Critical. Mission-critical employees are those who provide for and maintain the essential functions of the PAO. Mission-critical employees must be available to perform their duties as determined by management. These positions have limited telework opportunities, they are primarily physically present in the office. This position requires overtime when the calendars run long. Holiday and Saturday calendar coverage is also occasionally required, and employee receives overtime. Volunteers coverage is first sought before assigning Saturday and/or holiday coverage.

Investigation Calendar: 7:00 a.m. - end of calendar (overtime necessary) 

 Input new investigation referrals and defendants in our PBK database. Prepare calendar and paperwork for all individuals booked under a criminal investigation. Attend court with prosecutor to prepare all bail and conditions of release paperwork ordered by the judge. Docket all bail and Conditions of Release in our database.

Competency Calendar: 7:30 a.m. – 4:30 p.m.

Prepare competency calendar and documents needed in court. Attend court with the prosecutor and docket next court dates and any conditions imposed by the court. Update our PBK database with new dates, conditions, bond amounts as needed. 

Omnibus Calendar: 8:00 a.m.- 5:00 p.m. 

 Omnibus: prepare omnibus calendar, docket, update completed pleas, heavy data entry 

Arraignment Calendar:7:00 a.m. – 4:00 p.m. 

 Prepare Arraignment calendar and documents needed. Attend court with the prosecutor and docket next court dates and any conditions imposed by the court. Update our PBK database with new dates, conditions, bond amounts and assigned deputy. 

Front Desk: 8:00 a.m.- 5:00 p.m. 

 Answer phones from general public and other agencies. Assist anyone who comes to the Records window or direct them to appropriate place. Scan Investigation packets into PBK. Prepare the daily bond calendar. Process Judgement and Sentence paperwork. Process posted bonds. Provide discovery to defense attorneys.

• Actively participate in PAO equity work, attending equity trainings and discussions.

• Thorough knowledge of office practices and procedures, particularly in the criminal justice system.  

• Skill in maintaining an overview of complex processes involving many steps; learning each calendar from beginning to end; and the ability to obtain all information needed for completion. 
• Skill in functioning well and efficiently under high pressure and short deadlines. 
• Ability to anticipate needs of the calendar Deputy Prosecuting Attorney's (DPA) and court. 
• Must respond in a timely manner to questions from the court and the jail. 
• High attention to detail.  
• Skill in working independently, exercising initiative, and following through on work assignments with little direct supervision. 
• Ability to recognize issues and take quick and effective actions all while using good judgment. 
• Excellent computer skills required. 
• Comfortable with receiving and sending information in many different formats – email, reminders, hard copy format, cloud, etc. 
• Skills in expressing ideas orally and in writing.  
• Skill in maintaining effective working relationships with attorneys, the court, other employees, and the general public.  
• Demonstrated predictable and reliable attendance. 
• Desire and ability to work in a team environment. 
• Must be able to accept feedback and supervision. 
• Commitment to Race, Equity and Social Justice work, including ongoing cultural humility development. 
• Provide support for the Race, Equity and Social Justice policy and principles, work with PAO colleagues and management to identify opportunities for improvement.