Legal Assistant

The Utah Insurance Department is seeking a new Legal Assistant to support our Insurance Fraud Investigators and three Prosecuting Attorneys from the Attorney General’s Office. If you have experience in a law office and want to further help prosecute criminals guilty of insurance fraud, this could be the job for you.
 
Principal Duties
As the Legal Secretary, you will perform a variety of legal assistant duties such as:

• Writing or drafting correspondence, reports, documents and/or other written materials.
• Analyzing, summarizing and/or reviewing data; reporting findings, interpreting results and/or making recommendations.
• Searching, retrieving and/or researching public and private records in accordance with applicable state and federal laws governing access to these records.
• Conducting interviews to gather or clarify information.
• Maintaining document control, tracking and tracing; reviewing case files and/or digesting trial folders, etc.
• Preparing trial or hearing materials including designing questionnaires, organizing evidence, preparing trial displays and exhibits, locating, obtaining, tracking and disseminating information/evidence, etc.
• Managing trial exhibits and evidence; ensuring procedures are followed/completed; taking notes and making observations during proceeding; participating in planning and strategy sessions, etc.
• Managing attorney scheduling and trial calendars
• Filing and tracking documents with the court such as, complaints, petitions, answers, motions, and supporting memoranda, notices, stipulations, subpoenas, pre and post-trial statements, settlement agreements, etc.
• Using a case management system to document activities, produce discovery to defense counsel, etc.
• Tracking and processing defendant restitution payments.
• Receiving calls and or greeting visitors, taking and relaying messages, responding to requests for information; providing information of directing caller/visitor to appropriate individual or group.

• Experience working for, or closely with, a prosecutor’s or defender’s office, court, or other criminal justice agency where managing criminal court filings and related paperwork was a major assigned responsibility.
• Experience e-filing paperwork with the courts.
• Strong computer skills with proficiency to work in a paperless environment.
• A Legal Assistant or Paralegal degree or certification, or 4+ years of related experience.

• Preference may be given to court certified Spanish speaking transcriptionists/interpreters with potential for a hiring bonus

• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
• DHRM rules apply for promotions/transfers.