Legal Secretary - Tax Commission

• Re-assign rooms for hearings as needed.
• Oversee and coordinate all hearing room activities.
• Formatting and editing written material for accuracy and arrangement of material.
• Prepare records for Utah Supreme and District Courts. 
• Preparation of legal documents.
• Maintaining calendars, schedules, and coordinating appointments.
• Writing or drafting correspondence, documents and/or other written materials.
• Receiving calls and/or greeting visitors, taking and relaying messages, and responding to requests for information.
• Providing information or directing caller/visitor to appropriate individuals and rooms.
• Sorting, labeling, filing and retrieving documents or other materials.
• Typing and preparing reports or other written materials from source documents, transcription, dictation etc.
• Collecting data and reviewing research materials, determining accuracy and validity of sources and appropriateness for use.

• possesses great customer service skills, both in person and by phone and written communication
• has a team mindset and a demonstrated history of reliability and dependability
• is flexible and willing to learn new programs/processes as needed, to cover the workload and assist coworkers
• ability to follow written and/or verbal instructions
• capable of handling highly confidential information
• detail oriented and exceptional organizational skills
• proficient with computer applications such as Word, Excel, PowerPoint and Google platform applications

• This position is eligible for a flex schedule. The schedule is 2 days in the office and 3 days work from home.
• Please note, a position's eligibility for remote work is established by agency management and is subject to change at their discretion at any time and for any reason.
• If working at a location other than in a state office, this position requires the employee to provide internet service that is of sufficient speed to support all work-related applications, systems, and devices.

• Health Insurance - Public Employee Health Program (PEHP):
  • 3 medical plan options. Choose a Traditional or High Deductible Health Plan. (There is an Opt-Out Cash Benefit option for those that have other medical insurance coverage)
  • 5 dental plan options (There is an Opt-Out Cash Benefit option for those that have other dental insurance coverage)
  • 2 vision plan options under EyeMed 
• Retirement - Utah Retirement Systems (URS):
  • Employees hired on or after than 7/1/2011 and have never been in the URS retirement system have two options for retirement in the Tier II System. Employer contributions to your 401(k) are vested after four years.
  • Employees who have any service credit with an employer covered by the Utah Retirement Systems prior to 7/1/2011 are in Tier I Public Employees System.
  • Tier 2 Hybrid Retirement System. Employer contributes an amount equal to 10% of your salary between both plans (pension and 401(k))
  • Tier 2 Defined Contribution Plan. Employer contributes an amount equal to 10% of your salary to a 401(k) plan only.  
  • Employees who have any service credit with an employer covered by the Utah Retirement Systems prior to 7/1/2011 are in Tier I Public Employees System.
• Paid Time Off:
  • Annual leave and sick leave are accrued at 4 hours per pay period each (4 hours annual, 4 hours sick).
  • Annual leave increases with years of service. 
  • There are also 12 paid holidays.

Working Conditions

• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.

• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.

• Personal tax filings and vehicle registrations must be current and complete. 
• A conditional offer of employment will be made pending a satisfactory completion of a background investigation. 
• DHRM rules regarding promotions and transfers apply to current state of Utah employees.