Senior Legal Secretary

Senior Legal Secretary positions supervise, direct and participate in the activities of subordinate legal secretaries engaged in providing the full range of legal secretarial services to the Deputy City Attorneys; compose, transcribe and prepare legal documents, correspondence and reports; be knowledgeable and a resource to others regarding the Case Management System [Prolaw] used by the division; ensure the accuracy and completeness of documents ready for permanent storage; evaluate and revise work procedures to adhere with legal requirements and department policy; provide technical guidance, expertise and training to subordinates relating to office policies, legal formats, and legal filing procedures and requirements; review the work of subordinates for timeliness and conformance to legal requirements; coordinate and resolve workload problems; evaluate and rate the work performance of subordinates; maintain records; provide updates to the Office Manual(s), and coordinates changes with other seniors and the Principal Legal Secretary, and perform other duties as assigned.

       NOTE:

• Eligible benefitted employees originally hired on or after July 10, 2021, will be automatically enrolled in the San Diego City Employees Retirement System (SDCERS).

You must meet the following requirements on the date you apply unless otherwise indicated. 

EDUCATION/EXPERIENCE: You must meet ONE of the following options:

1. Two years of full-time experience as a Legal Secretary II with the City of San Diego.
2. Four years of experience performing the full range of Legal Secretary duties in a law firm, corporate legal office, or public entity legal office. 

• City of San Diego employees using Out-of-Class Assignment (OCA) experience to qualify must submit written documentation signed by their appointing authority or payroll specialist, detailing the work performed, dates, and total number of qualifying OCA hours. OCA experience without the required documentation will NOT be considered.

• Lead and/or supervisory experience. 

• Proof of Out-of-Class Assignment (OCA), if utilized to meet the minimum requirements. 

Please ensure all information is complete and accurate as the responses you provide on the supplemental questions will be reviewed using an automated evaluation system.  If you are successful in this initial screening process, your application will be reviewed for applicable education, experience, and/or training to ensure all minimum requirements have been met.  Successful candidates will be placed on a list which will be used to fill position vacancies during the next six months (180 days).  For each vacancy, only those candidates with the most appropriate qualifications will be contacted by the hiring department for an interview.

PRE-EMPLOYMENT REQUIREMENTS: Employment offers are conditional pending the results of all screening processes applicable to this position, which may include the following: confirmation of citizenship or legal right to work in the United States; completion of a pre-employment medical review and exam (which may include drug and alcohol testing); reference checks; and fingerprinting. Fingerprints will be submitted to the Federal Bureau of Investigation and the California Department of Justice for a conviction record report. Certain positions may require additional screening processes, including a polygraph examination and/or background investigation. All screening processes must be successfully completed before employment begins. A positive test result for alcohol, cannabis/marijuana, illegal drugs, or inadequately explained prescription drugs, or misrepresentation, falsification, or omission of pertinent facts in any step of the screening or selection process, may constitute cause for disqualification or termination of employment. Nothing in this job posting constitutes an express or implied contract for employment with the City of San Diego. Candidates must notify the Personnel Department of any change in their name, mailing address, email address, or phone number, otherwise they may miss employment opportunities.