Legal Support Specialist

Greenberg Traurig, a global law firm, has an exciting full-time employment opportunity for a Legal Support Specialist in the Chicago office. We offer competitive compensation and an excellent benefits package.

Position Summary

The Legal Support Specialist will assist attorneys in the Litigation Department for a multi-national law firm.

Duties & Responsibilities

• Processes legal documents on behalf of supported attorneys
• Creates and edits briefs, pleadings and other legal documents as necessary such as formatting and preparing tables of contents and tables of authorities
• Responsible for filing documents with courts and administrative agencies
• Uses Microsoft Outlook to calendar appointments, handle a litigation calendar, and manage attorney schedules
• Makes travel arrangements as necessary
• Uses written and verbal communication skills on a daily basis during attorney, client and co-worker interactions
• Manages the phone lines for supported attorneys, fielding calls and conveying messages as necessary
• Works with attorney as needed on monthly bills
• Processes attorney expense reimbursements and vendor invoices using the Firm’s reimbursement software system
• Manages files, opens new matters as requested by attorneys and maintains all relevant document inclusions for the files, both electronically and manually, as necessary

Skills & Competencies

• The candidate must be a self-starter but also a team player, and work well under pressure to meet tight deadlines
• The ideal candidate is reliable, detail-oriented and able to learn new technology quickly
• Candidate must demonstrate professionalism, excellent communication skills and attention to detail
• Candidate must have excellent customer service skills, a positive attitude and the ability to multi-task
• The ideal candidate will have the ability to work on multiple matters simultaneously in an organized manner under minimal supervision while adhering to strict deadlines

Qualification & Prior Experience

• Bachelor’s Degree or equivalent experience is preferred
• The ideal candidate will possess a minimum of 5 years of experience, preferably in a large law firm setting
• Litigation experience required
• Ability to work independently and within a team required

Greenberg Traurig is committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.

Exemplifying our commitment to promoting inclusion and equity across our platform, the firm participates in the Mansfield Rule Certification Program (Mansfield). Mansfield, which is facilitated by The Diversity Lab, focuses on equal opportunity, fairness, and inclusivity. The Mansfield requirements are anchored in the consideration of expanded talent pools considered for select positions and open roles within the law firm and the implementation of and access to transparent processes. Utilizing the Mansfield framework, the firm’s progress and outcomes are measured and documented through Mansfield Certification Plus Metrics. In 2023, GT achieved Mansfield 6.0 Certification Plus. We are excited about our ongoing participation in Mansfield given the program’s alignment with the firm’s commitment to opportunities for advancement that are inclusive for everyone. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.