Legal Assistant

Document Management:

• Microsoft Office Suite: Advanced proficiency in Word for document creation and formatting, Excel for data management and analysis, Outlook for email communication and calendar management, and PowerPoint for creating presentations.
• Kofax: Expertise in using Kofax for bates labeling, splitting and combining PDF documents, optimizing and reducing PDF file sizes, and ensuring documents are properly formatted and accessible.
• E-filing Systems: Skilled in navigating and utilizing e-filing systems and procedures for both state and federal courts, ensuring timely and accurate submission of legal documents.
• File-Sharing Tools: Experience with various file-sharing tools, such as ShareFile to securely share documents with clients, opposing counsel, and other parties.
• Electronic Document Management Systems: Familiarity with electronic document management systems for organizing, storing, and retrieving legal documents efficiently.

Litigation Support:

• Litigation Process: Comprehensive understanding of the litigation process, including the stages of litigation, key deadlines, and the role of a legal assistant in supporting attorneys throughout the process.
• File Organization: Organizing and maintaining physical and electronic files throughout the litigation process, ensuring all documents are easily accessible and properly filed.
• Attorney Support: Assisting attorneys with time entry, billing, and other administrative

 

 

Administrative Duties:

• Conflicts Checks: Entering information into conflicts checks system prior to file opening. Prior experience with IntApp a plus, but not a requirement.
• Client File Management: Opening and maintaining client files, ensuring all necessary information is accurately recorded and up-to-date.
• Scheduling and Calendaring: Assisting attorneys with scheduling appointments, court dates, and meetings, as well as planning business travel arrangements.
• Client Communication: Communicating with clients, opposing counsel, and third parties at the direction of attorneys .
• Case File Management: Managing electronic case files, including organizing documents, updating case information, and ensuring all deadlines are met.
• Docketing: Calendaring and docketing litigation deadlines to ensure all critical dates are tracked and met.
• Expense Preparation: Preparing attorney and office expenses for reimbursement, ensuring all expenses are accurately documented and submitted.
• Vendor Invoices: Processing payment of vendor invoices, ensuring timely and accurate payment for services rendered.
• General Office Duties: Assisting with general office duties as needed, including filing, copying, and other administrative tasks.

Qualifications:

• Experience: A minimum of 5 years of experience in a legal assistant role.
• Technology Adaptability: Ability to quickly adapt to and learn new technologies, ensuring efficient use of the latest tools and software.
• Organizational Skills: Strong organizational skills and attention to detail, ensuring all tasks are completed accurately and efficiently.
• Communication Skills: Excellent communication skills, both written and oral, ensuring clear and professional interactions with clients, attorneys, and other parties.
• Teamwork: Ability to work independently and as part of a team, demonstrating flexibility and a collaborative approach to work.

Work Arrangement:

• Hybrid Work Option: There may be an opportunity to transition to one day per week remote after sufficient training and demonstrated ability to work independently and effectively.

Compensation:

• Pay: Compensation is commensurate with knowledge, skills and relevant legal experience. Annual salary range for this position is $80,000 - $85,000.

Salary

• $80,000 - $85,000