Legal Assistant I

Snohomish County is in northwest Washington State between the Puget Sound and the Cascade Mountains.  Just 15 miles north of Seattle, the county is rich in scenery with abundant opportunities for outdoor activities and has a thriving economy.  It is a great place to live, work, raise a family, and play. 

The Snohomish County Prosecuting Attorney's Office is responsible for prosecuting all adult and juvenile felony cases referred by county law enforcement agencies, and all misdemeanor and gross misdemeanor cases referred by the county sheriff, the State Patrol, all state agencies, and some cities who have contracted with the county for misdemeanor prosecution services. 

SELECTION PROCESS

1. Applications received
2. Review for minimum qualifications
3. SME Review of Supplemental Questions
4. Interviews of most qualified applicants, which may be conducted via a remote platform
5. Second Interviews may be given at management's discretion
6. Offer

SUPPLEMENTAL QUESTIONS

Applicants are required to answer all of the supplemental questions. Please answer the supplemental questions in detail. They are scored based on the depth and range of experience you have for each activity/function.

COVER LETTER AND RESUME

PLEASE DO NOT ATTACH A COVER LETTER AND RESUME TO YOUR APPLICATION.

SALARY IS NON-NEGOTIABLE

The salary range listed in this positing is non-negotiable. The successful applicant will earn the minimum salary, with yearly pay increases until the maximum salary in the pay range is reached. 

MANDATORY REQUIREMENTS

Applicants must be able to type at least 60 wpm. 

JOB OFFERS

Job offers are contingent on successful completion of reference and background checks. Snohomish County will not sponsor or take over sponsorship of an employment visa for this opportunity. In compliance with federal law, all person hired will be required to verify identity and eligibility to work in the United States. 

STATEMENT OF ESSENTIAL JOB DUTIES

1. Prepares and types legal documents and correspondence; processes documents to meet legal requirements and deadlines; files documents with the various state, federal, and appellate courts, commissions and boards; forwards documents to other agencies/parties as necessary.
2. Sets up and maintains legal files and filing systems; files and retrieves information and materials as necessary.
3. Collects, opens, sorts and distributes mail; stuffs envelopes and addresses outgoing mail.
4. Enters data in case management system; proofs and corrects work entered; retrieves information from case management system or hard files.
5. Locates, reviews and retrieves information from various software systems.
6. Receives and directs incoming calls and/or visitors; determines their needs, answers questions, direct them to the proper area and furnishes documents as appropriate; places calls for attor­neys to secure information as requested.
7. Schedules appointments, meetings, conference rooms and makes travel arrangements as necessary.  Schedules court hearings, depositions and trials; and ensures all associated files for those events are available and complete.
8. Closes, scans and archives files; purges files of obsolete or incorrect information and performs special projects as directed.
9. Assists with the collection, documentation and tracking of discovery documents and digital media.

1. Collects and compiles data; prepares various reports and time sheets as necessary.
2. May perform all the duties of subordinate level employees.
3. Performs related duties as required.

MINIMUM QUALIFICATIONS
    One (1) year of legal secretarial experience; OR, the completion of an accredited legal secretarial or related program; OR, any equivalent combination of training and/or experience that provides the required knowledge and abilities.  Must pass job related tests.

SPECIAL REQUIREMENTS

• A valid Washington State Driver's License may be required for employment.
• Typing of sixty (60) wpm is required.
  
  

KNOWLEDGE AND ABILITIES
Knowledge of:

• legal terminology and legal document formats
• rules of civil and/or criminal procedure
• standard office practices and procedures and commonly used equipment;
• proper English, spelling, grammar, punctuation and word usage

• accurately and timely manage a high volume of work
• accurately prepare and process all types of legal documents
• type accurately
• maintain all ethical and professional standards of the office and county
• observe strict confidentiality regarding all information obtained in course of employment
• produce work product that meets professional standards of quality, neatness accuracy, and promptness
• deal tactfully and courteously with attorneys, judges and the general public
• maintain necessary records and prepare required documents/reports
• operate standard office equipment 
• communicate effectively and courteously
• work calmly under pressure, meet deadlines and cope with interruptions
• interact with distraught or difficult individuals
• set up and maintain office files