Office Assistant 2- District Attorney's Office

Current employees: Please apply through the employee portal to be considered for this opportunity.

Pay Range:

Department:

Job Type:

Exemption Status:

Closing Date (Open Until Filled if No Date Specified):

The Opportunity:

This recruitment will be used to fill vacant positions as they come up. To be considered for future openings, we invite you to apply now! 

The Multnomah County District Attorney’s Office continues to diversify our staff to reflect the diverse communities that we serve. We also promote from within! Many Legal Assistants and Office Assistants Senior began their careers in an Office Assistant 2 (OA2) position. The District Attorney Office is an exciting and rewarding career and come join a team of dedicated administrative legal professionals!

OA2 positions in our office require strong administrative skills. You must be able to work efficiently and accurately with confidential information which may require time sensitivity. Some positions may focus more heavily with public contact, while others may focus more on data entry, telephones, photocopying and document management, etc. Although you may be hired for a particular position, you will not always stay in that position and may be expected to cross train and work in many different positions in the office. You must be flexible and willing to work in any of the positions described below. Work schedules are typically Monday through Friday from 8:00 am to 4:30 pm or 8:30 am to 5:00 pm. However, we also have positions starting at 7:30 am.

We're currently looking to fill positions located at the Central Courthouse 1200 SW 1st Avenue Suite #5200, Portland, Oregon.

Below is a brief summary of various OA2 positions in our office. Even though these positions are listed, this does not mean that they are vacant.

RECEPTIONIST: There are several receptionist positions throughout our office. These positions are found in the Central Courthouse, East County Courthouse, Juvenile, and Intake. Receptionists are primarily responsible for greeting & assisting the public by phone & in-person. 

SUBPOENA CLERK: Almost every unit in the District Attorney’s Office has a subpoena clerk. The clerk sends out hundreds of subpoenas weekly to victims & witnesses to notify them of trial or grand jury dates. 

DISCOVERY CLERK: The Discovery Unit is responsible for preparing police reports  and other records for defendants & defense attorneys to pick up. 

RECORDS/DOCKET CLERK: The Records/Misdemeanor/DUII & Traffic Units contain thousands of DA case files. There are various dockets each day that each department must pull files for.

INTAKE CLERK:  The Intake Unit is responsible for receiving Misdemeanor police reports from multiple law enforcement agencies, uploading them to our case management system to set the cases up for the Deputy District Attorneys to review. 

SUPPORT ENFORCEMENT DIVISION RECEPTIONIST : Act as primary receptionist during all needed coverage time. Process incoming mail, direct phone calls and assist walk-in traffic.  Provide back-up docket assistance for the Senior OA docket desk, which includes: processing docket files from court with case notes and sending out updated dockets to attorneys and keeping internal dockets and general assistance, other examples may apply.

TO QUALIFY

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.

Required Minimum Qualifications / *Transferable Skills

• Equivalent to the completion of the twelfth grade; AND

• Minimum of two (2) years of general office support or customer service experience dealing directly with the public; which can include but is not limited to processing legal documents and correspondence, printing, filing, recording information, answering calls and referring callers to appropriate personnel. 

• College level coursework with emphasis in Clerical, Legal Clerical, Secretarial, Criminal Justice, Government, Law, Political Science, or a related field may substitute for up to one year of experience.   

• Additional clerical, legal clerical, or administrative training is desirable.

• Experience providing professional customer service to diverse communities.

• Experience working with high level confidential information.

• Ability to organize and prioritize work and accuracy with detail are required. 

• Must be able to work together as a team under pressure with time sensitivity.

• Must be flexible and able to fill in at any of several desks on short notice.

• Ability to be proficient with using standard applications and criminal justice databases to input and retrieve sensitive information (Microsoft Office; Word and Excel, Adobe, Crimes, LEDs etc.)

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Preferred Special Qualifications/Transferable Skills:

• Bilingual highly preferred (will require a language proficiency exam) 

• Prior research experience in a criminal justice agency.

• Prior work in a public sector organization within the last five years.

• LEDS Certification, knowledge of and/or experience using legal terminology is highly desirable. 

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*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

Other:

• Candidates must successfully pass a thorough criminal background check and post -offer urine drug screen.

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During the interview process, you will be asked to sign a disclosure statement about the arrests and convictions of immediate family members and close relations pursuant to our policy regarding Outside Associations. Immediate family is defined to include parents, spouse, spouse equivalent, brother, sister, children, grandparents, or any individual where the relationship is close or intimate, or a roommate. An answer of "Yes" to any Outside Associates will not automatically disqualify an applicant.

SCREENING AND EVALUATION

The Selection Process: For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of application materials for minimum qualifications

• Oral exam

• Consideration of top candidates

• Background and reference checks

Pay Equity: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However, actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidate's relevant experience and education. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.

Note: Please be mindful of checking your email inbox for messages upon submitting your application. You may be emailed requesting for additional items from the Recruiter or hiring manager. If a response is not received in a timely manner your application may not be considered.

1. An online application demonstrating you meeting minimum qualifications

2. Resume:  Please include all related experience (paid or unpaid). Please be specific about your experience as it relates to the Essential Job Functions, To Qualify, and Specific KSAs sections above.) Resume should include the following for each employer: name of employer, location, dates of employment, your title, and a brief summary of your responsibilities.

3. Cover letter addressing:

• Why you are interested in the position, AND

• How you meet the required minimum qualifications for this position (Detailing how your experience and training qualifies you for this role. Please be specific about your experience as it relates to the Essential Job Functions, To Qualify, and Specific KSAs sections above.)

Please be thorough, as these materials will be scored and determine your eligibility for an interview.

Additional Information

Type of Position: This hourly union-represented position is eligible for overtime.

Multnomah County offers a comprehensive benefit package to all eligible employees. A few highlights include :

• Health insurance (medical, dental, vision, Rx through Cigna, Moda Health or Kaiser Permanente).

• Qualify for a defined benefit pension after five years of vesting; we pick up the employee's share of the retirement contribution (6% of subject wages).

• Generous paid leave (vacation, sick, parental, bereavement, military etc.)

• Life insurance, short-term and long-term disability insurance

• Optional deferred compensation and flexible spending accounts

• Access to a free annual Tri-met bus pass

• Access to wellness resources​

Serving the Public, Even During Disasters: 

Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page. 

Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Questions?

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Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

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