Billing Specialist

Howard & Howard is seeking a detail-oriented and proactive Billing Specialist to join our Finance team in our Chicago office. This role is essential to ensuring accurate and timely invoicing of client matters across various practice areas. The ideal candidate will have experience in legal billing, strong organizational skills, and a commitment to confidentiality and professionalism.

• Prepare, review, and process client invoices in accordance with firm policies and client-specific billing guidelines.
• Collaborate with attorneys and legal staff to ensure billing accuracy and resolve discrepancies.
• Monitor billing cycles and ensure timely submission of invoices, including electronic billing through platforms such as TyMetrix 360, CounselLink, and Legal Tracker.
• Maintain billing records and update client matter information in the firm’s financial systems.
• Respond to billing inquiries from attorneys and clients, providing prompt and professional support.
• Generate billing reports and support internal audits and financial reviews.
• Ensure compliance with client billing requirements and firm standards.

• Minimum of 2 years of billing experience in a law firm or professional services environment.
• Proficiency with legal billing software, preferably Elite 3E.
• Strong Microsoft Excel skills and familiarity with other Office applications.
• Excellent attention to detail and ability to manage multiple priorities.
• Strong communication and interpersonal skills.
• High level of discretion in handling sensitive financial and client information.
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.

• Experience with LEDES billing formats and e-billing portals.
• Understanding of law firm billing structures, including hourly, flat fee, and contingency arrangements.
• Familiarity with client guidelines and outside counsel billing requirements.