Legal Administrative Assistant

Qualifications: 

Education: 

• Associate's or bachelor’s degree is preferred. 

Experience and Training: 

• Three or more years of relevant professional experience is required. 
• Prior experience in a law office or legal non-profit environment is preferred. 

Knowledge, Skills, and Abilities: 

• Willingness to contribute actively to the mission, vision, goals, and objectives of the School of Law and University. 
• Strong organizational and time management skills and keen attention to detail. 
• Proven ability to independently exercise sound judgment, maintain confidentiality, take initiative, and be flexible and professional at all times. 
• Excellent oral and written communication skills that enable candidate to communicate with friendliness, enthusiasm, patience, and respect. 
• Proactive work style and history of collaborative teamwork. 
• Excellent interpersonal and listening skills sufficient to work effectively with School of Law faculty, staff, students, and clinic clients.  
• Ability to multitask effectively. 
• Proficiency in computer applications and a good understanding of databases (systems used: Word, PowerPoint, Excel, Google Docs, and Zoom). 

Essential Functions: 

• Provide a full range of legal administrative support to assigned School of Law clinics – including processing forms, copying and printing documents, processing expert or clinic expenditures, and preparing and distributing teaching materials, including on the university’s online course-management system. 
• Help manage the clinics’ litigation calendars, as well as coordinate and manage attorney schedules and activities, including all logistics. 
• Perform administrative duties associated with taking on new clients for representation, including assisting with legal intakes and the creation of hard and electronic files and other office systems. 
• Coordinate travel arrangements for attorneys, students, and guest speakers. 
• Assist in supporting and providing guidance to law student involvement in office procedures, including the use of fax, copiers, and other office equipment. 
• Help set up client files and establish index system for quick reference, close completed cases, help notify parties, and prepare for file storage. 
• Help manage client/case information in case management database, 
• Screen, prioritize, and route legal mail received by clients. Triage phone calls, emails, and fax transmissions. Process and distribute time-sensitive communications effectively. 
• Prioritize and manage multiple projects simultaneously and independently, often under pressure and in a fast-paced environment. 
• Plan and organize clinic-specific and/or departmental special events and activities. 
• Assist with other projects as assigned, including administrative tasks for all clinical programs. 

Accountability: 

• Reports to the Director of Clinical Programs and the Associate Dean for Academic Affairs