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Job Description
Salary
An international insurance defense firm located in lower Manhattan seeks an experienced Legal Secretary on a temporary basis. The schedule is hybrid (3-4 days in the office/1-2 days remote or 5 days in the office). The hourly rate is $25 - $35 an hour depending on experience.
Primary Duties:
The Legal Secretary will handle file/data management, case lists, calendars, e-filings, motion practice, exhibits, discovery, and budgets. Other responsibilities include:
- Secretarial and administrative assistance
- Dictation
- Drafting and redlining legal documents, including discovery pleadings
- Managing heavy email volume
- E-filing of federal and state motions
- Client reception and answering phone
- Maintaining calendars and appointments
- Sorting mail and packages and distribute to appropriate staff
- Managing legal files and records: organizing, copying, filing, scanning, faxing, filing
- Office inventory and supplies management
- Preparing and coordinate legal correspondence and reports
- Other administrative duties as needed
Requirements:
- 5 – 8 years of legal secretarial/administrative support experience at a law firm or the legal department of a corporation
- Excellent typing skills: fast and accurate
- Prior knowledge and exposure to litigation procedures and processes
- Prior insurance subrogation experience is a huge plus
- Prior experience in E-filing of federal and state motions (NY courts experience, NJ a plus)
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint)
- Proficiency with legal programs billing programs, i.e. iManage
- Excellent oral and written communication skills
- Strong time-management skills
- Attention to detail and exceptional organizational skills
- Courteous and professional demeanor
- Ability to prioritize and meet deadlines
- Solid client service skills
- $25 - $35
