Real Estate Legal Assistant

Essential Functions:

• Manage attorney calendar and assist in meeting deadlines

• Screen attorney incoming calls

• Manage all incoming mail; prepare and edit outgoing correspondence

• Assist with drafting, proofreading, redacting, and editing various documents

• Conduct conflict checks through the LMS system; prepare expense reports

• Prepare and compile real estate closing documents

• Coordinate conferences, meetings and appointments for attorneys and clients

• Communicate with clients, court, and attorneys

• Process monthly client billing, attorney time entry, and general office responsibilities

• Support E-file all court documents in state and federal court

• On site attendance as required for this position

Other Duties/Responsibilities:

• Maintain attorneys’ client files

• Perform other administrative duties as assigned in support of attorneys

Working Conditions:

• Employees will be working inside a temperature-controlled office building.

Required Skills/Abilities:

• Self-starter able to work independently as well as part of a team

• Excellent prioritization and time management skills to meet strict deadlines

• Outstanding interpersonal and communication skills, both written and oral

• Proficient with MS Office Suite, including advanced use of MS Word

• Proficient in the use of document management systems (iManage preferred)

• Excellent organizational skills; very detail-oriented

• Strong client-first work ethic

• Strong attention to detail

Education and Experience:

• Legal assistant experience, preferably working in a Real Estate practice group

• Associate degree or equivalent of business experience a plus

• Microsoft Office Suite

Physical Requirements:

• Ability to sit for prolonged periods

• Ability to operate office equipment (keyboard, copy machine, etc.) for prolonged periods

• Ability to move about to access file cabinets and office machinery

• Ability to lift fifteen pounds or more

Essential Cognitive Functions:

• Ability to effectively communicate both verbally and in writing

• Ability to read and interpret documents, reports, and other written materials

• Ability to analyze a problem and suggest potential solutions

• Ability to focus on a task despite frequent interruptions

At Norris McLaughlin, we cultivate a culture of inclusion for all employees that respects their backgrounds, experiences, views, and strengths. Our differences in culture and beliefs enable us to be a better team.

The Firm does not discriminate in employment opportunities or practices on the basis of race, religion, creed, color, national origin, ancestry, age, marital status, civil union status, domestic partnership status, affectional or sexual orientation, genetic information, pregnancy or breastfeeding, sex, gender identity or expression, disability or atypical hereditary cellular or blood trait of any individual, or because of the liability for service in the Armed Forces of the United States or the nationality of any individual or any other characteristic protected by law, in accordance with applicable federal, state, and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment including, but not limited to, hiring, placement, promotion, demotion, discipline, termination, lay-off, recall, transfers, leaves of absence, compensation, benefits, and training.