Legal Assistant County Court - Part time

The County Court Division of the District Attorney's Office seeks a legal assistant to provide the professional staff with responsible legal assistance and technical support. 

County court legal assistants maintain mild to heavy caseloads in a trial division and share tasks in smaller courtrooms. Legal assistants are primarily in charge of case data entry. During trial, legal assistants will coordinate witnesses and assist with AV equipment. They also maintain trial spreadsheets to assist in trial coordination and calendar meetings for attorneys with witnesses and victims. They interact with the public by taking calls and answering questions regarding cases and will communicate with law enforcement regarding reports. A legal assistant in this division should be comfortable communicating, training, and taking initiative as they are typically assigned newer DDAs. Employees in this role will be successful if they enjoy multitasking, working in a team, and have flexibility in helping cover our Fort Collins and Loveland locations.

This is a part-time position, working 20 hours per week, but Legal Assistants are expected to be available during trials, so periodic flexibility will be required. The office is open Monday through Friday from 8 a.m. to 5 p.m. After a 90-day probationary period, staff may be given a telecommuting option 1-2 days per week.

Specifically, this position: 

• Provides confidential support to professional legal staff. Such assistance and support generally include, but is not limited to, drafting, preparing, proofreading, and verifying a variety of reports, letters, memoranda, forms, pleadings, motions, releases, affidavits, jury instructions, and subpoenas. Frequent use of established templates and forms. 
• Receives calls; responds to requests for information as appropriate; conducts necessary research to respond to specific inquiries; interprets basic services, policies, rules, and regulations, and assists in resolving concerns and complaints; routes inquiries appropriately for more complex matters and interpretation issues to the appropriate staff or agency.
• Coordinates legal activities and documents with judicial and/or penal systems, and other appropriate agencies parties.
• Maintains attorney calendars including events, meetings, due dates, and schedules and notify participants as needed; confirms dates and times; makes meeting arrangements; prepares and distributes meeting agendas and related materials and attends meetings and hearings; records and distributes minutes.
• Prepares summaries and reports as assigned; performs routine research; assembles and categorizes case materials for trial.
• Schedules screening appointments with professional legal staff; maintains electronic records and files related to all cases, researching prior and pending cases when new cases are filed, and recording cases with the court as appropriate.
• Reviews incoming documents such as motions, writs, orders, notices and correspondence for accuracy and validity; ensures that any deadlines are known and complied with. 

• Communicate clearly and concisely, both verbally and in writing.
• Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.
• Have regular, predictable attendance.
• Learn technologies as necessary for the performance of duties, including, but not limited to redacting and media duplication.
• Understand legal terminology and procedures related to the court system and civil process.
• Learn and apply policy, methods, and current technologies in the performance of duties.
• Accomplish the assigned workload in a timely manner and meet established performance standards and objectives.
• Learn legal and other terminology used within the department.
• Read and understand legal documents and related case materials.
• Maintain sensitive and confidential information.
• Create and maintain complex and extensive records and reports.
• Analyze complex situations and implement effective solutions.

All candidates will be screened for the following required minimum qualifications. Any candidate who does not meet all of the qualifications listed as required will be eliminated from the process. 

• One (1) year of experience in a directly related field or in the performance of similar duties and responsibilities required.
• High School diploma or GED required.
• Bachelor's degree preferred.
• Paralegal degree preferred.
• Maintain continuing education hours annually or as required.
• Possession of, or ability to obtain, certification as a Notary Public preferred.
• Possession of, or ability to obtain, certification as a legal assistant preferred.

Larimer County offers the following for all Regular/Limited Term positions:

• Medical, Dental, and Vision Benefits

• FSA or HSA depending on medical plan

• Short and Long Term Disability

• Employee Assistance Program

• Basic Life/Accidental Death & Dismemberment 

• Accident Insurance

• Critical Illness Insurance

• Retirement Plan 401(a) with employer match

• 457(b) Deferred Compensation

• Paid time off including vacation, sick, and holidays

You can’t be considered unless you apply!  Underrepresented individuals may be less likely to apply for a job unless they believe they meet all requirements and can perform every job responsibility. We are most interested in finding the best candidate. We encourage you to think broadly about your background and skill set for the role and apply.

An offer of employment is contingent upon the successful completion of required pre-employment testing. Depending on the position, these checks may include, but are not limited to; reference checks, motor vehicle reports, employment verification, education verification, fingerprinting, criminal history information, physical, and a drug screening. As marijuana is an illegal substance under federal law, testing positive for marijuana (medical or otherwise) or any other substance for which the county tests, will result in the contingent offer of employment being revoked. Successful completion of the drug screen is defined as obtaining a negative result.

All application components must be submitted by 11:59 PM MT on the closing date listed.

Larimer County is an Equal Opportunity Employer and prohibits discrimination and harassment in all employment practices on the basis of race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, marital status, disability, genetic information, age, military status, or any other characteristic protected by law or regulation.