Administrative Assistant III (Civil Litigation & Employment Law)
State of Colorado See More Job Openings by This Employer
- Full Time
- $71,893.50 - $88,560/year
- Denver, CO
- Department Information
Find a rewarding career making a difference: Join the Office of the Attorney General!
Are you an organized, thoughtful team player seeking meaningful work supporting Coloradans? The Department of Law, Civil Litigation and Employment Law (CLEL) Section is seeking a high functioning administrative professional to support the section leadership team, the Tort Litigation Unit, and the Cross-Unit Litigation Team. This Administrative Assistant III position offers the successful candidate the opportunity to work on a variety of work and chance to dive into unique projects, interact with multiple teams, engage in creative problem solving, and develop new work process. If you thrive in an environment where you move quickly between tasks, interact with department leadership, and are entrusted with important projects, this may be the position for you!
This position is not subject to the Hiring Freeze as outlined in Executive Order D 2025 009.
WHO WE ARE
The Office of the Attorney General/Department of Law is the "People's Lawyer." The Attorney General, Phil Weiser, was elected by the people of Colorado and is the State's chief lawyer and law enforcement official. Our vision for the Department of Law is: "Together, we serve Colorado and its people, advancing the rule of law, protecting our democracy and promoting justice for all." Our core values and commitment to diversity, equity, and inclusion, drive our actions and demonstrate our focus on being principled public servants who are innovative and better together. Learn more about the Colorado Attorney General’s Office here.- Description of Job
WHAT YOU WILL DO
This position provides administrative and legal support services for attorneys and legal assistants in the Civil Litigation Unit. The role manages the Unit’s Notice of Claim processes under the Colorado Governmental Immunity Act (CGIA) and ensures accurate, timely handling of claims, which is critical to the Department’s representation of the State Office of Risk Management (SORM) and state agencies.
Responsibilities include, but are not limited to, the following:Managing the intake, categorization, and processing of Notices of Claim; preparing litigation hold notices; and drafting related correspondence for attorneys, client agencies, institutions of higher education, and SORM.
Developing, implementing, and adjusting Notice of Claim procedures in partnership with the Unit’s First and Second Assistant Attorneys General.
Providing clerical and litigation support such as creating, proofreading, and formatting legal filings and correspondence; scheduling meetings; organizing court documents; and assisting with onboarding new attorneys and paralegals.
Maintaining case files by opening new matters, organizing correspondence and documents, and ensuring accurate archiving and closure of cases.
The position also handles inquiries from the public and client agencies, coordinates special projects, maintains the Unit’s ProLaw case management data, and provides backup support when other administrative assistants are out of the office.
This recruitment may be used to fill more than one Administrative Assistant III positions in the CLEL section.
Salary note: Although a salary range is listed, salary will be set commensurate with the successful candidate's qualifications and in compliance with the Equal Pay for Equal Work Act.
- Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
WHAT WE ARE LOOKING FOR
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description: (New)
G3A4XX ADMINISTRATIVE ASSISTANT III MINIMUM QUALIFICATIONS: Please document all relevant experience in detail on your application. Experience will not be inferred or assumed. Any part-time experience listed will be prorated.
Experience Only:
Three (3) years of providing administrative or clerical support in a professional office setting.OR
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. This must include at least two (2) years of providing administrative or clerical support in a professional office setting experience to qualify.If qualifying under the substitution, you will be required to provide a copy of your transcripts.
Note: Candidates possessing a foreign degree must submit a translation (evaluation) of their degree from an accredited institution, such as The National Association of Credential Evaluations Services in order to be given credit for the degree.
Preferred Qualifications: In addition to the minimum qualifications, if you possess any of the following specifically include the details on your application, as this information will be used to assess your qualifications and may be used to determine a top group of applicants.
At least five years of experience providing administrative support to management
General clerical experience in a law office or legal setting
Customer service focus
Strong communications skills
Strong attention to detail
Experience with case management systems
Ability to work as part of a team
Flexibility to multitask and switch focus when needed
Ability to work comfortably adjust to an ebb and flow of work
Ability to take initiative to resolve problems
Experience with Point and webpage updating
Experience facilitating Zoom Meetings
Experience in government sector
Conditions of Employment:
Applicants must pass a thorough background investigation prior to appointment.
Colorado Department of Law participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
This position offers flexible work arrangements. Four (4) days in-office per week minimum is but may be more frequent based on business needs. Please note, flexible work arrangements may change at any time based on business needs.
Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.
- Supplemental Information
HOW TO APPLY
Applicants must establish an account with governmentjobs.com and complete the online application.
Required Application Materials: Applicant may redact information that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.A completed State of Colorado Application: Applicants are responsible for ensuring that the application provided is fully completed and clearly describes their education, training and experience as it relates to this position. Applications left blank or marked “See Resume” will not be considered.
Resume: A detailed resume outlining your background skills and experiences including previously held positions and academic background is highly preferred but not required. Any information regarding your skills, qualifications, accomplishments, etc. and how you meet any of the listed preferred qualifications is highly encouraged. Your resume will be reviewed as part of the comparative analysis process.
Cover Letter: A brief cover letter detailing your interest in the position and relevant experience is required is highly preferred but not required.
Veteran’s Preference: In order to be considered for veteran’s preference you must attach a copy of your DD214 forms as well as any documentation to prove disability or marital status.
Your application will be reviewed by a qualified Human Resources Specialist to determine if you meet the minimum qualifications for this position. If your application does not demonstrate that you meet the minimum requirements, you will be notified that you will not proceed in the selection process for this position. If your application is rejected and you have questions, you may contact Vanessa Rhea at Vanessa.Rhea@coag.gov.
Assessment Information:
Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness. Upon meeting the minimum qualifications, the next phase of the process is typically a structured application/resume review by a panel of subject matter experts against the job duties and/or preferred qualifications in this job announcement to determine technical competence, depth and breadth of experience and potential job fit.Technical Competence – Technical experience as it relates to the duties outlined in this job announcement.
Depth and Breadth of Experience – Experience that covers multiple areas outlined in this job announcement and demonstrates the level of responsibility assigned.
Job Fit – Experience will be evaluated to determine how well experience aligns with and meets the business needs of this position. Current experience is preferred.
It is imperative that the “Work Experience” section of your application is complete and specifically addresses your qualifications, experience, work product, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, and Preferred Qualifications as listed above. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your inclusion in the final pool of eligible applicants as the materials may be used to identify a top group for additional assessment or establish an eligible list for referral to the hiring manager for final consideration.
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Department of Law is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Julie Christopher, at HR@coag.gov.
WHY WORK FOR US
We Embrace Flexibility
We aim to produce outstanding work product for all of our customers
We Are Committed to Diversity, Equity and Inclusion
At the DOL, our commitment to DEI is thriving. We know that we are better together when our differences are valued and everyone is inspired and empowered to contribute. As such, we strive to provide a safe environment where individuals feel valued and respected for who they are; demonstrate a behavior and mindset where differences are welcomed, and individuals are treated equally and empowered to do their best work; and promote growth and innovation through a diverse workforce. We empower an active Diversity Equity & Inclusion Impact Team that creates approaches to ensure safe spaces and a culture supportive of people being their authentic selves, hosts events and programs on DEI areas important to our employees, enables development and sustainability of resource groups that give a voice to historically marginalized populations, focuses on retaining our incredible talent, and more! If your professional goals include promoting growth and innovation with colleagues who recognize that we are better together when our differences are valued and respected, then DOL is your place to be!
We Have Strong Core Values
Our core values drive our actions. At the Department of Law, we are: 1) principled, maintaining the highest ethical standards, rigorous legal analysis, and careful evaluation of facts; 2) public servants, who are always ensuring our work is not about us, but instead is about the people of Colorado; 3) innovative, by seeking to identify the best approach, make deliberate decisions, and look to improve; and 4) "better together," by working to support each other and collaborate.
We are Committed to Developing our Employees
We are deeply invested in our talent and regularly provide meaningful opportunities for personal and professional growth through training and coaching. Further, our professional development and performance goal setting process is collaborative and ongoing, and aimed at helping our employees grow and succeed.
We Offer Excellent Benefits
In addition to the comprehensive State of Colorado benefits package including competitive medical and dental health plans, employer-paid life insurance, paid holidays, retirement plans with Colorado PERA, and vacation and sick leave earned each month, there are many other unique benefits that we offer, including:Medical and dental health plans
Employer-paid life insurance
Paid vacation and sick leave earned each month
10 paid holidays per year
Public Service Loan Forgiveness – A borrower may qualify for forgiveness by making 120 on-time payments while employed full-time in public service, if they have certain kinds of federal loans in a qualifying repayment plan
Free access to an on-site fitness center
Strong, flexible retirement benefits (Download PDF reader) including 401K and 457 plans
Distinctive career advancement opportunities throughout the State personnel system
Excellent work-life programs, such as flexible work schedules, professional development opportunities, and an employee discount program
To learn more about our benefits visit: https://www.colorado.gov/dhr/benefits.
- $71,893.50 - $88,560/year
