Legal Assistant - Justice - Special Prosecutions

• Schedule case screenings, coordinate with law enforcement and other personnel
• Maintain a daily master calendar for all court hearings, trials, meetings, etc.
• Track statistical information for case reporting
• Enter cases into database
• Prepare documents required for retaining expert witnesses, internal memorandum justifying category, contracts
• Receive invoices from expert witnesses, verify & confirm time entries and ensure changes are in accordance with contracts, obtain approvals and submit for payment
• Prepare files for archiving, inventory boxes, submit to Archives Record Center
• Coordinate meetings, documents, obtain discovery evidence etc., with AG case agents, FBI and other federal and state law enforcement agencies
• Develop good working relationship with client agencies, courts, investigative agencies, victims, witnesses and experts
• Respond to GRAMA requests
• Maintain pleading and other case files
• Respond to all discovery requests, prepare responsive pleadings and ensure discovery provided to defense, ensure supplemental evidence obtained is provided
• Schedule witnesses for pre-hearing and/or trial meetings with prosecutor and case agent
• Schedule witnesses for appearance at preliminary hearings or trial
• Coordinate travel arrangements for out-of-state witnesses through AG Travel Coordinator
• Confirm and submit witness costs for payment
• Coordinate meetings with expert witnesses and their attendance at court
• Prepare exhibits and witness lists for hearing/trials. Ensure copies are provided to defense in advance, prepare courtesy copies for judge, jury and witnesses
• Draft jury instructions, voir dire, bench memoranda
• Second chair all preliminary hearings and trials. Assist with jury selection, take notes during testimony, ensure exhibits have been offered and received, and all witnesses are in attendance
• Track motion deadlines for AG responses
• Coordinate with victim services coordinator to keep victims apprised of court hearings and other developments in the case
• Prepare all pleadings to open criminal investigations
• Respond to incoming telephone calls re case status
• Proofread all outgoing pleadings/letters for content, grammar and errors
• Track all restitution payments
• Receive and document all incoming payments
• Coordinate with restitution court clerk regarding processing payments
• Prepare victim list and memo to advise when to disburse payments, in what amounts and pro-rata percentage, on a case by case basis
• Prepare documents for Order to Show Cause and/or Contempt proceedings
• Attend and testify if required at Order to Show Cause or Evidentiary hearings
• Prepare payment information for review hearings
• Respond to telephone calls from defendants, victim/victim attorneys/advocates, attorneys, etc.
• Coordinate with Adult Probation and Parole, Board of Pardons, and Office of State Debt Collection

(includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position)

• willingness and ability to handle sex crimes cases
• have the ability to telework, including a high level of competency to work electronically
• set up Teams meetings, e-file, facilitate WebEx hearings, work electronically with court clerks, defense counsel, etc.
• keep meticulous, detailed, organized electronic records
• find, gather and collect information or data
• uniform system of citation
• legal terminology
• court/hearing, criminal and civil rules, records, procedures and protocol
• statute governing access to public and private records (Government Records Access and Management Act)
• deal with people in a manner which shows sensitivity, tact and professionalism
• establish, organize and/or maintain files
• interviewing techniques
• formats for a variety of legal documents
• monitor or track information or data
• speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally
• plan, organize and prioritize time and workload in order to accomplish tasks and meet deadlines
• research methods, techniques, and/or sources of information
• perform legal research using case law and appropriate techniques
• use automated software applications
• communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
• review and/or edit documents for accuracy and completeness
• evaluate information against a set of standards
• enter, transcribe, record store, or maintain information in either written or electronic form
• make decisions or solve problems, identify key facts, explore alternatives and propose quality solutions

• Associates Degree in Paralegal Studies (program completion at accredited institution consisting of 60 semester hours or equivalent quarter hours, with 15 hours of substantive legal courses); Bachelors Degree in related field; or NALA, NFPA or NALS certifications.
• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
• Requires compliance with the ABA Legal Assistant code of ethics.