Administrative Specialist

Do you have strong legal administrative experience, positive attitude and a great work ethic?  If so, join a dynamic local government law office. The County Attorney's Office seeks a full-time Administrative Specialist to support the Workers Compensation, General Liability, Employment Law and Administrative Teams involving a variety of tasks related to assigned local government law matters.

The successful candidate will represent the County Attorney’s Office while working under the supervision of their Administrative Coordinator and other assigned Team Attorneys.  

This position will assist in creating and maintaining electronic files for the assigned Teams using several databases, working collectively in a team environment, assisting with administrative support for the office, preparing and tracking form medical records requests, assisting with the preparation of legal documents such as subpoenas, discovery requests and legal pleadings, providing daily assistance to the Administrative Team with assigned office telephone coverage, primary responsibility for the front desk welcoming duties, and administrative tasks. We are looking for a candidate with strong credentials and a zealous work ethic, who has the ability to work with a team, while also being a self-starter.  If you want to join a great place to work and provide excellent service to the Prince William County, this is the Office for you!

ABOUT THIS ROLE

This position is dedicated to performing specialized office and administrative support functions requiring knowledge of assigned work areas. 

KNOWLEDGE

Facets of legal collections work, Customer service principles; Principals and practices in assigned area, Departmental functions, Policies and procedures; Applicable Federal, State and local laws, rules, regulations, codes, and or statutes; Modern office equipment and procedures; Recordkeeping principals; Budgetary concepts; Mathematical concepts; Document review techniques; Filing systems; Computers and related software applications.  

SKILLS

Providing customer service; Monitoring and maintaining administrative budgets; Interpreting and applying applicable laws, rules, and regulations; Maintaining records and files; Processing information utilizing established procedures; Preparing correspondence, memos and/or other related information; Assembling and organizing data and information; Performing data entry; Using modern equipment; Using a computer and related software applications; Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction. 

LEVEL OF DECISION-MAKING RESPONSIBILITY 

Responsibilities typically require adaptation of procedures, processes, tools, equipment and techniques to meet the specialized requirements of the position. 

DIRECTION RECEIVED / DIRECTION PROVIDED

Incumbents are provided with organizational strategy, goals, and objectives to oversee the assigned departments or functions.   Incumbents provide strategic direction for function(s), department(s), or other work area(s) policies, strategies, goals, and procedures.

MINIMUM EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS

High School diploma or G.E.D. and 2 years of legal administrative experience.  

SPECIAL REQUIREMENTS: Knowledge of local government law preferred.  

PHYSICAL REQUIREMENTS: Positions in this class typically require reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.  Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sitting most of the time. Walking and standing are required only occasionally.

NOTE: 

The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.
 

The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and the requirements of the job change.
 

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Work Schedule:

Monday through Friday, 8:00 a.m. until 4:30 p.m. (*7.5 hour work day – 1.0 hour lunch break)

Hiring Salary Range: $25.44 - $36.98 Hourly

We also offer great benefits including:

• Retirement from the Virginia Retirement System (VRS)
• 401a and 457 retirement savings and investment plans  
• Paid Annual Leave
• Paid Personal Leave 
• Paid Sick Leave
• Paid Holidays
• Optional Group Medical and Dental Health Plans  
• Optional Group Life Insurance
• An Employee Assistance Program (EAP) 
• Career Development Opportunities

Full time positions with Prince William County Government qualify for Public Service Loan Forgiveness. Click here PSLF for additional information.

NOTE: The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety, Click here for the class description

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

SEE YOURSELF HERE!