Legal Administrative Assistant (temp-to-hire)

***Please note, this is a potential temp-to-hire role.***

It’s an exciting time to be part of IFF, we are looking for our next Legal Administrative Assistant to become part of our industry-leading legal team. Based at IFF’s headquarters in New York, New York, the Legal Administrative Assistant will provide administrative support to the corporate legal team, including with respect to M&A, integration, finance, tax, securities and governance work performed by the corporate legal team.

As the Legal Administrative Assistant, your primary focus will be on the following matters:

Administrative Assistant:

• Establishing and maintaining files (both printed and electronic)
• Scheduling and calendaring meetings, appointments and travel arrangements.
• Processing expense reports.
• Answering Law Department telephones.
• Assiting with legal billing.

Mergers and Acquisitions and Integration:

• Assist with antitrust filings by gathering information and documents
• Assist with the collection and organization of due diligence
• Organize and coordinate integration activities and meetings
• Prepare templates, prepare and/or revise documents/checklists and consolidate comments from legal team into master documents

Corporate Matters

• Assist with obtaining signatures on corporate documents.
• Notarizing legal documents.
• Assist with maintenance of legal entities and contract management database.
• Assist with maintenance of Board portal and minute books.

Essential Business Experience and Technical Skills:　

• BA/BS degree or equivalent practical experience.
• At least 5 years relevant experience
• Must be able to multitask in a fast-paced environment and ​​prioritize competing interests.
• Must be a team player and able to roll up your sleeves and lend a hand where needed.
• Strong organizational skills, project management skills, judgment, and drive.　
• Excellent interpersonal and communication skills.　
• Strong MS Outlook, Excel, Word, PPT, and Acrobat skills and willingness to learn new technologies or systems as needed.
• Experience with SAP, Thomson Reuters Legal Tracker(E-billing system), Concord (contract management system), Diligent (board and subsidiary management system), Ariba (procurement system) a plus but not required.　
• Be a notary