Legal Secretary/Word Processor

Donahue Fitzgerald LLP seeks a full-time Legal Secretary/Word Processor to support multiple attorneys in our Walnut Creek office. This position provides administrative and legal support for corporate, real estate, and litigation.

Responsibilities

• Provide administrative support to multiple attorneys across a variety of practice areas, including corporate, real estate, and litigation
• Work with attorneys and clients on various corporate transactions, including incorporations/formations, qualification of entities, and corporate government matters; assisting with deal closings, corporate reorganizations, dissolutions, and other business transactions
• Draft, revise, and redline (using track changes) complex legal documents, agreements, contracts, pleadings, and correspondence 
• Prepare and file documents in state and federal court
• Proofread documents for grammatical and typographical errors as well as for content and correct errors, as necessary
• Effectively communicate with clients and colleagues by telephone and/or e-mail
• Manage attorneys' Outlook calendars, and schedule meetings and conferences as required
• Enter attorney time when requested. Process expense reimbursements and invoices for payment
• Maintain physical and electronic client files
• Answer telephones and take messages when needed
• Assist other attorneys when needed
• Other administrative tasks, as assigned

Skills

• High School Diploma or GED required, Bachelor's Degree, preferred
• 3+ years' of experience as a legal secretary and/or word processor
• Ability to create, edit, and format complex legal documents (agreements, articles of incorporation, pleadings, etc.)
• Advanced knowledge of MS Office, including Word, PowerPoint, Excel, Adobe Acrobat, and Outlook.
• Prior experience with CCC MacroPro or a similar template package and macros
• Advanced skills in redlining or using track changes in Word documents
• Prior experience with a document management system such as NetDocs and/or IManage
• Ability to convert large PDFs documents to Word and apply formatting and numbering schemes as appropriate
• Outstanding time-management and typing skills
• Ability to multitask and be comfortable dealing with a diverse pool of people
• Ability to work independently and complete assignments with minimal supervision when needed
• Ability to work in a team environment and maintain a positive and productive relationship with attorneys and peers
• Ability to work a 40 hour workweek with occasional overtime
• Must be able to work in the office 5 days a week during the first 90-days of employment and then a hybrid work schedule, currently 3 days a week in the office

This is an exciting opportunity to join a well-established firm that offers interesting work, a collaborative working environment, and competitive benefits. 

DF LLP is an Equal Opportunity Employer.