Supervising Legal Clerk

Duties may include, but are not limited to, the following:

• Trains, plans, organizes, coordinates, reviews, and evaluates the work of legal and clerical support staff.
   
• Prepares monthly work schedules for staff; handles personnel problems or complaints; and trains and evaluates assigned personnel.
   
• Assists staff with resolving problems concerning legal document preparation and processing.
   
• Prioritizes work assignments.
   
• Orders supplies and maintains office records.
   
• May prepare the more difficult and complex legal court reports and other legal documents.
   
• Collect and assemble data and support materials for a variety of reports.
   
• Reviews client files and legal documents for any inconsistencies as to type of report required.
   
• Develops policies and procedures and conducts quality control reviews to ensure compliance.
  
  
• May prepare court calendar.
  
  
• Prepares, reviews and maintains templates including legal reports, documents, findings, and orders.
   
• Gives out information over the counter, on the telephone, or by letter.
   
• Gathers and analyzes data and prepares monthly and annual statistical reports.

Experience: 
Three (3) years of clerical experience, including at least one (1) year performing duties equivalent to those of a Legal Process Clerk II or Legal Clerk II in Merced County.

OR:

Two (2) years of full-time experience performing legal office support duties including one (1) year of supervisory or lead responsibilities.

ESSENTIAL FUNCTIONS

• Operate a personal computer and other modern office equipment.
   
• Resolve conflicts and respond appropriately to complaints.
   
• Complete multiple priority projects with conflicting deadlines and under stressful conditions.
   
• Communicate effectively with others in person and over the telephone.
   
• Analyze data, interpret policies, procedures and regulations, develop appropriate conclusions, and prepare reports.
  
  
• Ensure consistency and accuracy in legal reports and documents.
  
  
• Perform difficult and complex assignments with speed and accuracy and meet deadlines.
  
  
• Perform job duties under stressful conditions and respond appropriately to situations.
  
  
• Develop and implement operational goals, objectives, work rules, policies, procedures, and work standards.
  
  
• Prepare, maintain, and review legal documents, records, and reports.
  
  
• Establish and maintain effective working relationships.
   
• Maintain confidential information in accordance with legal standards and/or County regulations.
   
• Train, evaluate and supervise staff.
   
• Frequent use of depth perception, peripheral vision and color perception.
   
• Frequently lift, carry, reach, push, pull, twist and manipulate large and small objects.
   
• Occasionally kneel, bend, twist, squat, balance and crawl.
   
• Frequent use of hand-eye coordination.
   
• Frequent use of data entry device including repetitive hand and arm motion.
   
• Occasionally lift and carry up to 40 pounds.
   
• Normal dexterity, frequent holding and grasping.
   
• Sit or stand for long periods of time.
  
  
• Regular attendance is an essential function.

• Legal court procedure documents and terminology, including proper format for legal documents.
   
• Correct English usage, spelling, grammar, punctuation and sentence structure.
   
• Modern office procedures as well as department specific methods, procedures, policies, and regulations.
   
• Principals and techniques of supervision and training.
  
  
• Court filing procedures, electronic and in-person.
  
  
• California Law Enforcement Technology Telecommunications System (CLETS).

• Operate a personal computer and other modern office equipment.
   
• Perform difficult and complex legal clerical work.
   
• Spell correctly, including legal terminology.
   
• Recognize and correct grammatical, punctuation and sentence structure errors.
   
• Make mathematical calculations.
   
• Establish and maintain cooperative working relationships with those contacted in the course of work.
   
• Train, supervise, coordinate, and evaluate the work of legal clerical staff.
   
• Establish priorities and coordinate material to meet court deadlines.