Part time Receptionist/Clerical Assistant

Under the direct supervision of the Office Supervisor, this person is responsible for all aspects of providing receptionist-related duties and clerical assistance for the District Attorney’s Office in Franklinton, LA.  Employees in this classification perform duties which include but are not limited to greeting the public, answering incoming phone calls, routing calls, taking messages, sorting and routing incoming mail and providing clerical support as needed in the traffic and criminal divisions. This position is a multi-tasking comprehensive support position requiring considerable discretion and attention to detail. Performs related work as required.

Essential Job Functions: Essential duties are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it. The omission of specific statements or duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

· Greets the public and answers all incoming calls.

· Directs incoming messages and inquiries to the proper individual(s).

· Performs clerical functions requiring considerable discretion and specialized knowledge related to the Office of the District                              Attorney. 

· Professional communication and analytical skills are required to represent the Office to internal departments, and external agencies to include contact with the general public.

· Responds to routine inquiries and requests for information; directs non-routine issues and concerns to other office supervisors or employees.

· Organizes and distributes information and material.

· Prepares case files with documentation.

· Uses telecommunications as needed to accomplish tasks.

· Files and retrieves various records, files, forms, reports and correspondence and/or related office documentation as needed

· Assists on special projects as needed.

· Performs other work as directed by Supervisor.

Competencies: Employee must have 

· Knowledge of legal terminology and court proceedings. 

· Skill in operating a variety of modern office equipment and software in processing information in prescribed formats. Knowledge of: Microsoft Office Suite to include Word, Excel, Outlook, and PowerPoint.

· Ability to perform duties in a paperless environment.

· Ability to understand oral and written instructions.

· Ability to serve and perform with patience, tact and integrity.

· Ability to establish and maintain effective working relationships with supervisor, support staff, and other department/agencies.

Work Environment: The primary duties of this position are performed in a professional office environment. Out of assigned office duties are minimal.

Physical Demands: As needed to perform the essential functions of the position. Which include but are not limited to:

· Ability to raise or lower objects from one level or another (includes pushing and pulling) (10lbs – 25lbs) 

· Ability to frequently bend and stoop

· Ability to work under pressure of deadlines on a regular basis. 

· Ability to stand and sit for long periods of time.

· Ability to read and write the English language.

· Some tasks require visual perception and discrimination.

· Some tasks require oral communications ability.

Starting salary commensurate with experience 

The District Attorney’s Office, 22nd JDC is an EOE/M/F/Disability/Veteran Employer. In compliance with the Americans with Disability Act, the Office will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.